Purchase Executive

Role & Responsibilities

1. Purchase Planning

Review material requirements from Production, Warehouse, QC, Maintenance, and other departments.

Prepare purchase plans based on stock levels and production requirements.

2. Vendor Management

Identify and evaluate new suppliers.

Obtain quotations and compare prices, quality, delivery time, and payment terms.

Maintain good relationships with approved vendors.

3. Purchase Orders

Prepare and issue Purchase Orders (POs).

Ensure PO details such as quantity, specifications, price, GST, delivery terms, and payment terms are correct.

Follow up with suppliers until materials are received.

4. Pharmaceutical Raw Materials & Packaging Materials

Coordinate procurement of raw materials, packaging materials, consumables, chemicals, spare parts, and other required items.

Ensure materials are purchased only from approved/qualified suppliers as per company procedures.

5. Quality & Compliance

Coordinate with QA/QC and Warehouse regarding material specifications and supplier documentation.

Obtain required documents such as COA, MSDS, certificates, and other quality documents where applicable.

Follow GMP, SOP, and company procurement procedures.

6. Cost Control

Negotiate prices, payment terms, transportation charges, and delivery schedules.

Look for cost-effective purchasing without compromising quality.

7. Delivery & Stock Coordination

Track pending orders and expected delivery dates.

Coordinate with Warehouse for receipt and inspection of materials.

Monitor critical and shortage materials to avoid production delays.

8. Documentation & Records

Maintain purchase orders, quotations, comparative statements, supplier records, invoices, and purchase-related documents.

Update purchase records in ERP/Excel.

9. Invoice & Accounts Coordination

Coordinate with Accounts regarding supplier invoices, purchase orders, GRN, payments, and discrepancies.

Resolve quantity, price, or invoice-related issues with suppliers.

10. Reports

Prepare regular reports on pending POs, purchases, supplier performance, material shortages, and procurement costs.

Inform management about critical purchase requirements and delays.

Key Qualifications

• Degree/Diploma in B.Com, BBA, Supply Chain Management, Logistics, or a related field.
• Experience in pharmaceutical/manufacturing purchase is preferred.
• Knowledge of ERP, MS Excel, vendor negotiation, purchase documentation, GMP/SOP requirements.
• Good communication and negotiation skills.
• Ability to coordinate with Production, QA/QC, Warehouse, Maintenance, and Account

Pay: ₹15,000.00 - ₹28,000.00 per month

Work Location: In person