Purchase Executive

Job Description: Purchase Executive

About Ralsonics

Ralsonics engineers and manufactures advanced ultrasonic cleaning and industrial surface treatment systems. Our complex machinery requires a robust and flawless supply chain. We rely on a diverse network of vendors to supply over 200 precise components per machine, and our procurement back-office must run with zero friction.

The Role

We are seeking a highly meticulous and persistent Purchase Executive to serve as the administrative backbone of our Purchase Department. Reporting to the Purchase Manager, your primary objective is to execute the daily operations of the supply chain. You will take ownership of creating error-free Purchase Orders, completing rigorous vendor registration documentation, maintaining the master purchase registers, and relentlessly following up on deliveries to ensure our manufacturing floor never faces a stock-out.

Key Responsibilities

• Flawless PO Creation: Convert approved purchase requisitions into official Purchase Orders in our ERP/system. Ensure 100% accuracy in part numbers, pricing, tax codes, and delivery terms to prevent downstream accounting or inwarding errors.
• The Follow-Up Engine: Take ownership of the "Open PO" list. Proactively call vendors days before a delivery is due to confirm dispatch. If a delay is anticipated, immediately flag it to the Senior Purchase Executive.
• Vendor Registration & Compliance: Handle the complete onboarding paperwork for new vendors. Collect, verify, and systematically file GST certificates, MSME documents, bank details, and NDA agreements.
• Register Maintenance: Act as the custodian of the Purchase Department's data. Keep all daily purchase trackers, delivery schedules, and material inwarding registers perfectly updated in Excel/Google Sheets.
• Payment Coordination: Work as a bridge between the Purchase and Accounts departments. Ensure vendor invoices match the original POs and Goods Receipt Notes (GRN) so that vendor payments are processed smoothly.

What We Are Looking For

• 0 to 3 years of experience in purchase administration, back-office operations, or supply chain coordination (fresh graduates with high organizational discipline are welcome).
• B.Com, BBA, or a Diploma in Engineering/Materials Management.
• A highly meticulous, detail-oriented personality. You understand that a single typo on a Purchase Order can delay a ₹50 Lakh machine.
• Tenacity and excellent communication skills. You must be polite but extremely persistent when following up with vendors who are missing deadlines.
• High proficiency in Excel/Google Sheets and a comfort level with learning new software (ERP/CRM).

Compensation & Location

• Salary: ₹2,00,000 to ₹3,00,000 CTC per annum (Based on experience and software proficiency).
• Location: Ralsonics Head Office Opera House (Near Charni Road), Mumbai, Maharashtra (Local candidates prioritizing a short commute will be preferred).
• Schedule: Full-Time.

Pay: ₹16,000.00 - ₹25,000.00 per month

Benefits:

• Leave encashment
• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• purchase administration: 1 year (Preferred)

Location:

• Opera House, Mumbai, Maharashtra (Preferred)

Work Location: In person