Purchase Executive

Designation: Officer / Executive
Department: Procurement & Purchase
Location: (3days) Turbhe, Navi Mumbai & (2 days) Worli, Mumbai.
Industry: Pharmaceutical
Experience: 2 3 yrs
Salary: 4 Lpa – 5 Lpa
Working Days: Monday to Friday
Working Hours: Flexible – Start between 8:00 AM and 10:00 AM; End between 5:00 PM and 7:00 PM

Job Summary

We are looking for a Procurement & Purchase Executive with experience in the pharmaceutical industry. The role will be responsible for managing procurement activities, vendor coordination, price negotiation, timely availability of materials, purchase orders, and coordination with various internal departments.

The ideal candidate should have good knowledge of pharmaceutical chemicals, laboratory consumables, technical specifications, and related quality and regulatory documentation.

Key Requirements

• Experience in Procurement & Purchase, preferably in the pharmaceutical industry.

• Good knowledge of analytical-grade chemicals, liquid solvents, solid chemicals, reference standards, impurity standards, chromatography columns, and laboratory consumables.

• Knowledge of different manufacturers and suppliers and their product specifications.

• Understanding of technical specifications, purity levels, HPLC/ACS grades, and applicable quality standards.

• Knowledge of COA, SDS/MSDS, SPC, STP, and other technical/regulatory documents.

• Strong skills in vendor management, price negotiation, follow-up, coordination, and communication.

  May require to travel to Vapi based on requirement (may be once a month)

Key Responsibilities

• Manage procurement activities to ensure timely availability of materials as per production and business requirements.
• Prepare BIDs, negotiate prices and commercial terms, obtain approvals, and prepare Purchase Orders (POs).
• Coordinate with suppliers regarding material availability, pricing, delivery schedules, and order fulfilment.
• Follow up for rejected material replacement, CAPA, credit notes, vendor qualification documents, and audits.
• Track consignments and coordinate with transporters and the Operations team, including import shipments and clearance.
• Coordinate with Stores and PPIC regarding material requirements, shortages, delivery schedules, and inventory-related requirements.
• Coordinate with QC & QA for COA approvals, samples, specifications, SPC/STP, and quality-related documentation.
• Coordinate with Regulatory Affairs (RA) for DMF, Technical Packs, LOA, and other required regulatory documents.
• Support new vendor development and Vendor Qualification (VQ) activities.
• Coordinate with R&D for samples, materials, and technical documents required for new projects.
• Provide procurement-related inputs to Marketing/Business teams, including material costs, price fluctuations, delivery updates, and project costing.
• Coordinate with Accounts & Finance regarding supplier advance and outstanding payments.
• Participate in PPIC/VQ meetings and provide regular updates on material availability and delivery status.

Education & Experience

• Graduate degree in Chemistry, Pharmacy, Science, Supply Chain, Procurement, or a related field.
• Relevant experience in Procurement & Purchase, preferably in the pharmaceutical industry.
• Experience in handling pharmaceutical chemicals, suppliers, technical documentation, and procurement processes will be preferred.

Skills

Vendor Management | Procurement | Purchase | Negotiation | Supplier Coordination | Material Planning | Documentation | Communication