Purchase Executive

1. Job Summary

The Purchase Associate is responsible for managing the end-to-end procurement process to ensure timely and cost-effective availability of materials and services required for business operations. The role involves sourcing and evaluating vendors, negotiating prices and raising purchase orders in alignment with company policies and quality standards. The role requires to work closely with internal departments to understand requirements, track orders and ensure seamless coordination. Additionally, the role focuses on maintaining strong vendor relationships, ensuring compliance and driving cost optimization without compromising on quality or timelines.

2. Key Responsibilities Procurement & Sourcing

• Assist in identifying and shortlisting suppliers for raw materials, packaging materials and other operational inputs
• Obtain and compare quotations from multiple vendors to ensure competitive pricing
• Support senior team members in negotiating prices, credit terms and delivery timelines
• Track and follow up on purchase orders to ensure timely delivery

Vendor Management

• Maintain a comprehensive and updated vendor database including contact details, product range and pricing history
• Coordinate with vendors during trade fairs, exhibitions and procurement sourcing events
• Assist in evaluating vendor performance based on quality, delivery and reliability

Documentation & Compliance

• Prepare and maintain purchase orders, GRNs (Goods Receipt Notes), and related procurement documents
• Ensure all purchases are supported by proper invoices, challans and approval documentation
• Maintain records of pricing trends and procurement data for reporting purposes
• Support compliance with food safety, organic certification and internal quality standards

Packaging & Quality Coordination

• Coordinate with packaging vendors for timely procurement of pouches, labels and packaging materials
• Liaise with the quality team to ensure materials meet defined product specifications
• Track and escalate any discrepancies in packaging or raw material quality

Inventory & Operations Support

• Assist in monitoring stock levels and initiating purchase requests when inventory reaches reorder points.
• Coordinate with logistics and warehouse teams for receipt and storage of procured goods
• Support pre-pickup inspection processes and driver verification workflows as required

Reporting & MIS

• Maintain purchase registers and assist in generating procurement reports for management review
• Update order management trackers and internal tools on a daily basis
• Support preparation of cost comparison sheets and savings reports

Work Location: In person