Purchase Executive

Key responsibilities

Purchasing and sourcing

• Review material requisitions from sites and departments; check specifications, quantities and budget codes.
• Request, collect and compare at least three quotations; prepare comparison statements for approval.
• Issue Local Purchase Orders (LPOs) in the ERP system and follow up until delivery.
• Source new suppliers locally and internationally for materials, tools, plant hire and services.

Supplier management

• Negotiate prices, payment terms, delivery schedules and warranties.
• Maintain an approved vendor list; register and pre-qualify new vendors (trade licence, VAT certificate, bank details).
• Evaluate supplier performance on price, quality and on-time delivery; raise issues and resolve disputes.

Delivery and coordination

• Expedite urgent orders and track open POs against project schedules.
• Coordinate with stores, site engineers and QA/QC on delivery, inspection and material approvals.
• Handle returns, replacements and shortages with suppliers.

Documentation and compliance

• Keep complete purchase records: requisitions, quotations, LPOs, delivery notes and invoices.
• Match invoices with LPOs and GRNs and pass them to Accounts for payment.
• Follow the company procurement policy, approval limits and UAE VAT requirements.
• Coordinate import documentation and customs clearance with logistics where needed.

Cost control and reporting

• Track price trends and look for savings through bulk buying and alternatives.
• Prepare weekly and monthly reports on open orders, spend and savings.
• Perform any other related duties assigned by the Procurement Manager.

Qualifications and experience

• Bachelor's degree in Business Administration, Supply Chain, Engineering or a related field.
• 3–5 years of purchasing experience, with at least 2 years in the UAE/GCC (construction or contracting preferred).
• Good knowledge of the local supplier market for building materials, MEP items and equipment.
• Hands-on experience with an ERP system (e.g. SAP, Oracle, Odoo or similar).
• Professional certification (CIPS or similar) is an advantage.
• Valid UAE driving licence preferred.

Skills and competencies

• Negotiation and cost analysis
• Attention to detail in specifications and documents
• Time management and follow-up under tight deadlines
• Clear written and spoken English; Arabic, Hindi or Malayalam is an advantage
• Advanced MS Excel and Office
• Integrity and confidentiality in supplier dealings
• Teamwork with site, stores and accounts teams

Work Location: In person