Purchase Executive

JOB PROFILE
Purchase Executive
Procurement / Purchase
Department:
Reports To:
Purchase Manager / Procurement Head
Pune
Location:
Full-time
Employment Type:
Job Purpose
To manage the procurement of materials, goods, and services required by the organization, ensuring timely
delivery, cost-effectiveness, and quality compliance while maintaining strong vendor relationships.
Key Responsibilities
1. Vendor Management
Identify, evaluate, and onboard new vendors/suppliers
Negotiate pricing, terms, and contracts with vendors
Maintain and update vendor database and performance records
2. Procurement Process
Raise and process purchase orders (POs) based on requisitions
Ensure timely follow-up for order confirmation and delivery schedules
Coordinate with vendors for phase-wise / scheduled deliveries
3. Cost & Budget Control
Compare quotations and select cost-effective options without compromising quality
Monitor purchase budgets and highlight cost-saving opportunities
Track price trends and market conditions
4. Quality & Compliance
Ensure procured materials meet specified quality standards
Coordinate with QC/QA teams for inspection and approval
Ensure compliance with company policies and statutory requirements (GST, contracts, etc.)
5. Documentation & Reporting
Maintain accurate records of POs, invoices, and delivery challans
Prepare MIS reports on purchase status, pending orders, and vendor performance
Reconcile vendor accounts with the finance/accounts team
6. Coordination
Liaise with stores, production, and finance departments for material requirements
Resolve discrepancies related to delivery, quality, or billing
Follow up on pending payments and vendor queries

Key Skills Required
Strong negotiation and vendor management skills
Good knowledge of procurement processes and supply chain
Proficiency in MS Excel, ERP/SAP systems
Analytical and cost-comparison skills
Strong communication and coordination abilities
Attention to detail and organizational skills
Qualifications
Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or related field
MBA / PG Diploma in Materials Management (preferred, not mandatory)
Experience

2-5 years of experience in purchase/procurement (adjust based on seniority)
Key Performance Indicators (KPIs)

On-time delivery rate
Cost savings achieved
Vendor compliance and quality rejection rate
Purchase order accuracy and turnaround time