Purchase Executive

JOB DESCRIPTION – PURCHASE EXECUTIVE

Department: Purchase / Procurement
Industry: Civil & Mechanical Contracting
Position: Purchase Executive
Location: UAE
Reporting To: Purchase Manager / Finance & Administration / Management

Job Purpose

The Purchase Executive is responsible for handling the procurement of materials, equipment, tools, consumables, spare parts, and services required for Civil and Mechanical construction projects. The position requires strong vendor coordination, price negotiation, ERP experience, and timely procurement to support project schedules and site requirements.

Key Responsibilities

• Receive and review Material Requisitions (MR/PR) from project sites and departments.
• Obtain quotations from approved and potential suppliers and prepare comparative statements / bid comparisons.
• Negotiate with suppliers regarding price, payment terms, delivery schedule, warranty, and other commercial conditions.
• Prepare and process Purchase Orders (POs) through the ERP system after obtaining required approvals.
• Handle procurement requirements for:
• Civil construction materials
• Mechanical materials and equipment
• Structural steel and fabrication materials
• Pipes, fittings, valves and related accessories
• Electrical and MEP-related materials when required
• Tools, tackles and machinery
• PPE and safety materials
• Consumables and spare parts
• Office, camp and general project requirements
• Coordinate with Project Managers, Engineers, Store, Accounts and Site Administration to ensure materials are purchased according to approved specifications and project requirements.
• Follow up with suppliers for on-time delivery and coordinate delivery directly with project sites/stores.
• Verify supplier quotations, Purchase Orders, Delivery Notes and invoices to ensure quantities, prices and specifications are correct.
• Maintain and update the Approved Vendor List and identify new suppliers to improve pricing, quality and availability.
• Maintain complete procurement records in the ERP system, including PR, RFQ, quotations, comparison statements, approvals, POs, GRN and invoice-related documentation.
• Coordinate with Accounts for supplier payments, credit facilities, advance payments and outstanding payment follow-ups.
• Monitor pending Purchase Orders and prepare regular procurement status reports for management.
• Support urgent site requirements and arrange materials without affecting project progress.
• Ensure all purchases comply with the company's procurement procedures, approval matrix and budget controls.
• Assist management in reducing procurement costs through supplier development, negotiation, bulk purchasing and alternative sourcing.

Qualification & Experience

• Bachelor's Degree / Diploma in Engineering, Supply Chain, Procurement, Commerce or related field.
• Minimum 3–5 years of purchasing/procurement experience, preferably in a Civil & Mechanical Contracting Company in the UAE/GCC.
• Strong knowledge of civil and mechanical construction materials.
• ERP procurement module experience is mandatory.
• Good knowledge of MS Excel, Outlook and Microsoft Office.
• Experience in preparing RFQs, comparison statements, Purchase Orders and procurement reports.
• Familiarity with the UAE supplier and construction material market is preferred.

Required Skills

• Strong negotiation and vendor-management skills
• Good commercial and cost-analysis knowledge
• ERP system proficiency
• Material and technical specification understanding
• Ability to handle multiple project requirements simultaneously
• Strong follow-up and coordination skills
• Good written and verbal communication skills
• Ability to work under pressure and meet project deadlines
• Attention to documentation and approval procedures

Preferred Candidate

Candidate should have previous experience in a Civil / Mechanical / Industrial Contracting Company and be capable of independently handling the complete procurement cycle from Purchase Requisition → RFQ → Quotation Comparison → Negotiation → Approval → Purchase Order → Delivery Follow-up → GRN / Invoice Coordination.

Pay: AED2,000.00 - AED2,500.00 per month

Work Location: In person