Purchase Executive

AMARBHAW POWER | HUMAN RESOURCES
Job description

Purchase Executive

Role details

Department : Procurement / Purchase Experience - 2-3 years of relevant Purchase / Procurement experience

Reports to Amit Kumar Saxena, Purchase Manager

Location / employment type: Jodhpur / Full time

1. Purpose of the role
   Handle the indent-to-delivery procurement process so the right material reaches the site at the right time, cost and quality, under approved purchase and credit terms. Support revenue delivery, new business capability, documented processes and reliable records.

2. Key outputs

• Complete RFQs and techno-commercial comparisons for purchase decisions.
• Accurate Purchase Orders in Tally, based on approved quotations and terms.
• Materials delivered against agreed site needs, with delays raised early.
• Inspection-ready material and complete technical / inspection documents.
• Current procurement records covering orders, vendor follow-up, dispatch and delivery.

3. Candidate profile

• 2-3 years of relevant Purchase / Procurement experience; technically strong and solution-driven.
• Strong technical knowledge of Electrical Items, Transmission Line and Substation materials. Understand BOQ, specifications, drawings, GTP, QAP, inspection and vendor approval requirements.
• Experience in Tally and MS Excel / Google Sheets is required. Hands-on with AI tools is required.
• Good communication and negotiation skills, with strong vendor coordination and follow-up.
• EPC company experience is preferred, especially Electrical / Power EPC. Preferred industry: Electrical EPC / Power Transmission / Substation / Solar EPC.

4. Key responsibilities

• Handle day-to-day procurement activities from material indent to delivery.
• Float RFQs, collect quotations and prepare techno-commercial comparison statements.
• Coordinate with vendors for price, specifications, delivery, manufacturing and dispatch.
• Prepare Purchase Orders in Tally as per approved quotations and terms.
• Coordinate inspection with client / TPI and arrange GTP, drawings, QAP / MQP, Type Test Reports and inspection documents.
• Follow up for timely dispatch and delivery of materials.
• Maintain procurement records and update Tally, Excel and Google Sheets.
• Coordinate with Project, Engineering, Stores, Accounts and vendors.

5. Supporting tasks

• Check the indent, BOQ, specifications and required date with Projects / Engineering before preparing the PO.
• Keep the RFQ, quote-comparison and approval trail together; update order status in Tally and trackers.
• Follow up manufacturing, inspection readiness, dispatch and receipt; raise material gaps and delivery risks to the Purchase Manager.
• Coordinate receipt, inspection and invoice records with Stores, Projects and Accounts before payment processing.

6. Interfaces

InterfaceCoordination required: Purchase ManagerComparisons, negotiations, vendor options, approved terms and escalations.Projects / EngineeringMaterial requirements, BOQ, specifications, drawings and site need dates.Stores / site teamDelivery, quantity, condition and receipt records.AccountsPO / invoice / receipt matching, approved credit terms and payment documentation.Vendors / client / TPIManufacturing, dispatch, inspection coordination and required documents.