Purchase Executive

Job Description Purchase Executive

Position: Purchase Executive
Location: Jaipur
Experience: 3-4 Years
Qualification: B.Com / MBA or relevant degree

About the Role

We are looking for a detail-oriented and results-driven Purchase Executive to manage procurement activities, vendor coordination, inventory requirements, and purchase documentation. The candidate should have working knowledge of SAP, Tally ERP, and basic accounting.

Key Responsibilities

• Identify, evaluate, and develop reliable vendors and suppliers.
• Obtain and compare quotations based on price, quality, delivery, and payment terms.
• Negotiate with vendors to achieve competitive pricing and favorable terms.
• Prepare and process Purchase Orders (POs) in SAP/ERP.
• Track purchase orders and ensure timely delivery of materials.
• Monitor inventory and coordinate with Stores/Warehouse/Production teams for material requirements.
• Verify received materials against POs and specifications.
• Handle material returns, replacements, and vendor-related issues.
• Maintain purchase records, quotations, POs, invoices, and vendor documents.
• Update and maintain procurement transactions in SAP and Tally ERP.
• Coordinate with the Accounts/Finance team for invoice verification, reconciliation, and payments.
• Assist in vendor reconciliation and resolving invoice discrepancies.
• Prepare purchase reports, cost comparisons, and basic procurement analysis.
• Ensure procurement activities follow company policies and procedures.

Required Skills

• SAP knowledge – Purchase/Procurement module and PO processing preferred.
• Working knowledge of Tally ERP and basic accounting.
• Good knowledge of MS Excel and reporting.
• Understanding of purchase, procurement, inventory, and vendor management.
• Basic knowledge of GST, invoices, and payment documentation.
• Strong negotiation and analytical skills.
• Good communication and coordination skills.
• Ability to manage multiple purchase requirements and meet deadlines.