PURCHASE EXECUTIVE

About the role

A Purchase Executive role responsible for managing daily local purchasing operations based on approved stock requirements, sales forecasts, and customer orders. The role involves sourcing and evaluating suppliers, negotiating terms, and coordinating with internal teams to ensure efficient inventory management and supplier relationships.

Key responsibilities

• Handle daily local purchasing based on approved stock requirements, sales forecasts, and customer orders
• Source and evaluate suppliers, compare quotations, and negotiate prices, payment terms, and delivery arrangements
• Prepare purchase orders accurately and follow up on order confirmation, outstanding orders, and delivery schedules
• Check product specifications, pack sizes, quality requirements, and shelf life before placing orders
• Work with the inventory or sales team to plan replenishment and avoid unnecessary purchases, overstock, and stock shortages
• Update relevant teams on supplier price changes, product availability, shortages, and delivery delays
• Coordinate with the warehouse on goods received and resolve quantity, pricing, or delivery discrepancies
• Follow up with suppliers on quality complaints, purchase returns, replacements, and credit notes
• Maintain accurate supplier information, purchasing records, product costs, and supporting documents in the company system
• Coordinate with finance on invoice discrepancies and supplier payment enquiries

About you

• Diploma in Business, Supply Chain, or a related field; candidates with relevant work experience are also welcome
• Preferably 1–3 years of experience in purchasing or procurement
• Experience in food, seafood, frozen products, or FMCG is an advantage
• Good negotiation, communication, and follow-up skills
• Comfortable working with numbers, comparing prices, and checking purchase costs
• Proficient in Microsoft Excel; experience with SAP Business One or other ERP systems is an advantage
• Responsible, detail-oriented, and able to manage multiple orders and delivery deadlines
• Able to communicate effectively in Chinese, English and Bahasa Malaysia