Purchase Executive

Roles & Responsibilities Purchase Executive

• Handle end-to-end purchase and procurement activities for raw materials, packing materials, consumables, engineering items, maintenance spares and services required for manufacturing operations.
• Review purchase requisitions from internal departments and ensure timely procurement of materials as per specifications, quality standards and delivery requirements.
• Identify, evaluate and develop new suppliers based on pricing, quality, delivery performance, technical capability and commercial terms.
• Float Request for Quotations (RFQs), collect supplier quotations, analyse offers and prepare comparative statements for effective supplier selection.
• Negotiate with vendors on pricing, payment terms, credit periods, minimum order quantities (MOQ), delivery schedules and other commercial conditions.
• Prepare, process and release Purchase Orders (POs) after obtaining necessary approvals, ensuring accuracy of material specifications, quantities, prices and delivery terms.
• Follow up with suppliers for timely delivery of ordered materials and proactively resolve delays, shortages and urgent procurement requirements.
• Coordinate with Production, Stores, Planning, Quality, Maintenance and Finance departments to ensure uninterrupted material availability for manufacturing operations.
• Monitor open Purchase Orders, pending deliveries, purchase lead times and supplier commitments to meet operational requirements.
• Develop and maintain alternate suppliers for critical materials to improve supply continuity, reduce procurement risks and achieve competitive pricing.
• Identify cost-saving opportunities through price negotiations, supplier development, market surveys, alternate sourcing and periodic price comparisons.
• Maintain effective supplier relationships and monitor vendor performance in terms of cost, quality, delivery and service.
• Coordinate with Quality and Stores teams to resolve supplier-related quality issues, material shortages, rejections and replacement requirements.
• Maintain updated supplier databases, purchase records, quotation files, Purchase Orders, approval documents and other procurement-related correspondence.
• Update purchase transactions, supplier details, order status and procurement data in ERP / SAP / Oracle or other purchase management systems.
• Prepare purchase MIS reports covering procurement status, pending Purchase Orders, material availability, supplier performance, cost savings and delivery tracking.
• Ensure procurement activities comply with company purchasing policies, approval procedures and documentation requirements.
• Monitor market trends, material price movements and supplier availability to support effective purchasing decisions.
• Support inventory control by coordinating procurement quantities and delivery schedules to avoid excess stock, shortages and unnecessary purchasing costs.
• Handle urgent and critical material requirements by coordinating with suppliers and internal departments to minimise disruptions to manufacturing operations.
• Visit supplier locations, whenever required, for vendor development, commercial discussions, material-related issues and business requirements.

Preferred candidate profile

Experience: 2–5 years in Purchase / Procurement, preferably in a manufacturing organisation.

Qualification: Bachelor's degree in Business Administration, Supply Chain Management, Commerce, Engineering or a related discipline. Relevant Diploma holders with strong manufacturing purchase experience may also be considered.

Industry Background: Manufacturing, Engineering, Polymer, Plastics, Chemical, Cable, Electrical, Electronics, Automotive or Industrial Products.

Technical Exposure: Hands-on experience in vendor sourcing, RFQs, quotation comparison, price negotiation, PO processing, delivery follow-up and ERP/SAP-based procurement.

Material Knowledge: Experience purchasing raw materials, consumables, packing materials, engineering spares, maintenance items and services.

Soft Skills: Strong negotiation, communication, coordination, analytical and problem-solving skills, with attention to detail.

Joining Preference: Immediate to 30 days.