Purchase Executive

2. Key Job Responsibilities

· Handle purchase activities based on requirements raised by Production, Stores and other departments.

· Verify material specifications, grade, size, quantity, drawings and required delivery dates before procurement.

· Identify, evaluate and develop reliable vendors and suppliers; maintain good working relationships with existing vendors.

· Request quotations from suppliers and prepare comparative statements covering price, quality, taxes, freight, payment terms and delivery.

· Negotiate rates, discounts, credit periods, quality requirements and delivery schedules to achieve cost savings.

· Prepare and release Purchase Orders (POs) after obtaining approval as per company procedures.

· Follow up with vendors for order acknowledgement, dispatch, delivery and closure of pending orders.

· Coordinate with Production, Stores, Quality, Accounts and Management to prevent material shortages and production delays.

· Monitor stock levels and coordinate with Stores on minimum stock, reorder levels and urgent material requirements.

· Coordinate with Quality and Stores for inspection, rejected materials, replacement, returns and supplier claims.

· Verify PO, material receipt records, delivery challans and supplier invoices in coordination with Stores and Accounts.

· Maintain purchase records, quotations, POs, invoices, vendor documents and approved supplier details.

· Prepare purchase MIS, pending PO reports and procurement updates using MS Excel and/or ERP.

3. Purchase Cycle – End-to-End Process

· Purchase Requisition (PR): Receive and review approved material requirements.

· Sourcing & RFQ: Identify suppliers and obtain quotations.

· Quotation Comparison: Compare price, specifications, taxes, freight, payment terms and delivery.

· Negotiation & Approval: Finalize commercial terms and obtain authorized approval.

· Purchase Order: Prepare and issue the approved PO to the selected vendor.

· Order Tracking: Follow up until dispatch and delivery; update the pending PO tracker.

4. Purchase Cycle – Continued

· Material Receipt & Inspection: Coordinate with Stores for receipt and Quality for inspection, where applicable.

· Invoice & Payment Coordination: Match invoice details with PO and received materials; forward verified documents to Accounts.

· Record Closure: Update procurement records, delivery status and purchase MIS.

· Vendor Review: Track supplier performance based on quality, cost, delivery and service.

5. Additional Purchase Responsibilities

· Maintain daily and monthly purchase reports, vendor master data, rate lists and pending PO tracking sheets.

· Plan procurement in advance by tracking lead times, stock availability and upcoming production requirements.

· Handle urgent purchases and expedite critical materials with proper approval.

· Identify alternative suppliers and materials, where technically approved, to reduce procurement costs.

· Track supplier delays, quality issues, replacement materials and corrective actions.

· Maintain accurate documentation for internal reviews and audits, following company purchase procedures and approval limits.

6. Required Skills

· Purchase and procurement management; CNC and engineering material purchasing.

· Vendor development, negotiation, rate finalization and supplier relationship management.

· Purchase Requisition (PR), RFQ, Comparative Statement (CS) and Purchase Order (PO) processing.

· Material planning, inventory coordination, invoice checking and payment follow-up.

· Cost control, cost-saving initiatives, purchase MIS and pending order tracking.

· Working knowledge of MS Excel and ERP software; good communication and follow-up skills.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Leave encashment

Work Location: In person