Purchase Executive

Job Summary We are looking for a Purchase Executive to manage day-to-day procurement activities, vendor coordination, purchase orders, material availability, and cost-effective sourcing. The ideal candidate should have good negotiation, communication, follow-up, and vendor management skills.

Key Responsibilities • Identify and evaluate suitable suppliers and vendors. • Obtain and compare quotations based on price, quality, delivery, and payment terms. • Negotiate with suppliers to achieve competitive pricing and favorable commercial terms. • Prepare and process Purchase Orders (POs) and ensure timely approvals. • Coordinate with suppliers regarding order confirmation, dispatch, and delivery schedules. • Follow up on pending orders and ensure materials are received within the required timeline. • Maintain vendor records, quotations, purchase orders, and related documentation. • Coordinate with Stores, Accounts, Production, Sales, and other departments for procurement requirements. • Monitor inventory requirements and support timely replenishment of materials. • Resolve issues related to quality, quantity, delivery, invoices, and vendor payments in coordination with relevant departments. • Develop and maintain strong relationships with existing and potential suppliers. • Assist in identifying cost-saving and alternate sourcing opportunities. • Prepare purchase-related reports and maintain accurate procurement data. Required Skills • Vendor management and negotiation skills • Good knowledge of procurement and purchasing processes • Strong communication and follow-up skills • Good knowledge of MS Excel / ERP software • Ability to compare quotations and analyze commercial terms • Good coordination and problem-solving abilities • Strong attention to detail and documentation skills Qualification • Graduate in any discipline; Diploma/Degree in Supply Chain, Commerce, Business Administration, or a related field is preferred. • Relevant experience in Purchase/Procurement will be an advantage.