Purchase Executive

Job Summary

We are looking for a proactive and result-oriented Purchase Executive to manage procurement activities for our manufacturing unit. The candidate will be responsible for sourcing materials, obtaining quotations, negotiating prices, placing purchase orders, coordinating with suppliers, and ensuring timely availability of raw materials, components, consumables, and other production-related requirements at competitive prices and required quality standards.

Key Responsibilities

• Procurement and Sourcing
• Handle day-to-day purchasing of raw materials, engineering components, hardware, consumables, tools, spares, and other production requirements.
• Identify, evaluate, and develop reliable vendors and suppliers.
• Obtain quotations from multiple suppliers and prepare comparative statements for price, quality, delivery, and payment terms.
• Negotiate prices, credit periods, delivery schedules, and other commercial terms to achieve cost savings.
• Purchase Order Management
• Prepare and release purchase orders as per approved purchase requisitions and company procedures.
• Ensure purchases are made from approved vendors and within authorized budgets.
• Follow up with suppliers for timely delivery of materials and resolve delays or shortages.
• Track open purchase orders and maintain accurate procurement records.
• Inventory and Production Coordination
• Coordinate with Production, Planning, Stores, Quality, and Accounts departments to ensure uninterrupted production.
• Monitor material requirements and stock levels to avoid stockouts and excess inventory.
• Expedite critical materials required for urgent production schedules.
• Ensure purchased materials meet the required technical specifications and quality standards.
• Vendor Management
• Maintain strong relationships with existing suppliers and develop alternative sources of supply.
• Monitor vendor performance in terms of price, quality, delivery, and service.
• Coordinate with suppliers for rejected materials, replacements, shortages, and quality-related issues.
• Maintain an updated vendor database and support periodic vendor evaluations.
• Documentation and MIS
• Maintain purchase orders, quotations, comparative statements, vendor records, and procurement documentation.
• Prepare periodic reports on pending orders, material costs, delivery status, and cost savings.
• Coordinate with the Accounts Department for invoice discrepancies, purchase order verification, and payment-related queries.
• Ensure compliance with internal procurement policies and approval procedures.

Required Qualifications and Skills

• Diploma or Bachelor's degree in Mechanical Engineering, Production Engineering, Industrial Engineering, or a related discipline.
• 3–5 years of experience in purchase or procurement, preferably in an engineering or manufacturing company.
• Knowledge of engineering materials, industrial consumables, mechanical components, and manufacturing requirements.
• Experience in vendor development, price negotiation, and purchase order management.
• Working knowledge of MS Excel and ERP systems such as SAP, Tally, or similar procurement software.
• Good communication, coordination, analytical, and negotiation skills.
• Ability to manage multiple purchase requirements and meet deadlines.

Preferred Experience

• Experience in a machine shop, fabrication unit, automotive components, industrial equipment, or general engineering manufacturing setup.
• Familiarity with drawings, bills of materials (BOMs), material specifications, and technical purchase requirements.
• Knowledge of inventory control, lead times, and supplier payment terms.
• Exposure to cost reduction initiatives and vendor performance monitoring.

Key Performance Indicators (KPIs)

• Timely availability of materials as per production requirements.
• Cost savings achieved through effective negotiation and sourcing.
• Supplier on-time delivery performance.
• Reduction in emergency purchases and material shortages.
• Purchase price competitiveness and adherence to approved budgets.
• Accuracy of purchase documentation and compliance with procurement procedures.

Desired Candidate Profile

The ideal candidate should be detail-oriented, commercially aware, and capable of independently handling routine procurement activities. The candidate must be comfortable coordinating with suppliers and internal departments, negotiating effectively, and ensuring timely procurement of the right materials at the right price and quality.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Experience:

• Purchasing: 5 years (Required)

Work Location: In person