Purchase Executive

Poongsan System Indo Private Limited is looking for an experienced Purchase Executive

Job Description: Purchase, Stores & Sales Management

Department: Purchase / Stores / Sales
Experience: 5+ years preferred
Location: Sunguvarchathram, Tamil Nadu

1. Procurement – Import & Domestic

• Identify and evaluate potential suppliers based on quality, cost, and delivery reliability.
• Conduct cost analysis and compare quotations to achieve competitive pricing.
• Develop alternative and localized suppliers to reduce costs and supply-chain risks.
• Prepare, issue, and manage purchase orders, ensuring timely delivery of materials.
• Monitor inventory levels to prevent overstocking and material shortages.
• Ensure purchased materials meet specified quality standards.
• Build and maintain strong supplier relationships through regular performance evaluations.
• Track shortages and expedite critical components to ensure uninterrupted production.
• Conduct monthly stock audits at supplier locations and reconcile physical stock with book stock.
• Coordinate APQP, PPAP, and Run-at-Rate activities with suppliers.
• Manage deviations, concessions, and engineering change notifications (ECNs).
• Monitor supplier PPM, rejection rates, and corrective and preventive actions.

2. Store & Inventory Management

• Manage overall store and warehouse operations, ensuring accurate inventory records and physical stock location.
• Implement and maintain FIFO (First-In, First-Out) practices, including barcode-based material tracking.
• Monitor stock levels and maintain optimum inventory to minimize excess and obsolete stock.
• Conduct monthly physical stock audits and reconcile inventory with book records in coordination with Finance.
• Prepare store performance reports and monitor key performance indicators.
• Optimize manpower, warehouse space, and material-handling activities.
• Ensure timely material issuance to production lines in accordance with production requirements and FIFO procedures.
• Monitor daily material shortages and escalate critical issues during morning meetings.
• Manage incoming material inspection, proper storage, and material identification.
• Initiate purchase requests for critical items and materials approaching shortage levels.
• Coordinate material movement to production lines as requested by Production.
• Ensure timely return and clearance of quality-rejected materials to suppliers.
• Manage delivery schedules and resolve shipment delays, discrepancies, and incorrect deliveries.
• Lead continuous improvement initiatives and ensure compliance with store safety procedures.

3. Sales Management – Domestic & Export

• Prepare monthly, quarterly, and annual sales plans.
• Receive and review customer schedules, forecasts, and call-off orders.
• Conduct regular customer meetings and business reviews.
• Receive, verify, and process customer purchase orders.
• Create and manage sales orders and monitor order execution.
• Track dispatch schedules and ensure timely delivery to customers.
• Manage order amendments, short supplies, and excess supply issues.
• Coordinate with logistics teams to ensure on-time dispatch.
• Ensure accurate packaging, labelling, and shipping documentation.
• Monitor delivery performance and achieve OTIF (On-Time-In-Full) targets.

Required Skills & Competencies

• Strong knowledge of procurement, supplier development, and inventory management.
• Experience in domestic and import purchasing, warehouse operations, and domestic/export sales coordination.
• Knowledge of APQP, PPAP, FIFO, ECN, supplier quality, and inventory control.
• Strong negotiation, cost analysis, vendor management, and problem-solving skills.
• Proficiency in inventory reporting, stock reconciliation, and material planning.
• Good communication, coordination, and team-management skills.
• Ability to coordinate effectively with Purchase, Production, Quality, Finance, Logistics, and customers.

Salary

*Salary: As per company standards and based on the candidate's last drawn salary, experience, and skill set.*

Interested candidates can send their *updated CV/resume* to:

[email protected]

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Commuter assistance
• Provident Fund

Work Location: In person