Purchase Executive

Job Summary

We are looking for Purchase Executives who are responsible for procuring construction materials, equipment, and services required for ongoing projects while ensuring timely delivery, competitive pricing, and compliance with company quality standards. The role involves vendor management, purchase planning, negotiation, ERP documentation, and coordination with project teams to maintain uninterrupted project execution.

Key ResponsibilitiesProcurement

• Procure construction materials such as cement, steel, aggregates, bricks, blocks, ready-mix concrete, plumbing materials, electrical items, finishing materials, hardware, and consumables.
• Obtain quotations from multiple approved vendors and evaluate price, quality, delivery schedule, and payment terms.
• Prepare comparative statements (CS) and submit recommendations for approval.
• Issue Purchase Orders (POs) as per approved procurement procedures.
• Monitor order status and ensure timely delivery to project sites.

Vendor Management

• Develop and maintain a database of approved suppliers.
• Identify and evaluate new vendors based on quality, pricing, reliability, and service.
• Conduct price negotiations to achieve cost savings without compromising quality.
• Resolve supplier-related issues including delivery delays, shortages, and quality concerns.

Inventory & Material Coordination

• Coordinate with stores and project engineers regarding material requirements.
• Monitor stock levels to avoid shortages and overstocking.
• Verify material specifications before procurement.
• Ensure proper documentation of material receipts and supplier invoices.

ERP & Documentation

• Generate Purchase Requisitions (PR), Purchase Orders (PO), Goods Receipt Notes (GRN), and other procurement documents through ERP.
• Maintain procurement records and supplier agreements.
• Ensure compliance with company procurement policies and audit requirements.
• Prepare monthly procurement reports and purchase analysis.

Cost Control

• Support budgeting by obtaining competitive quotations.
• Track material price trends and recommend cost-saving measures.
• Assist management in annual rate contract negotiations.

Coordination

• Coordinate with Site Engineers, Project Managers, Stores, Finance, and Accounts for smooth procurement operations.
• Ensure procurement activities support project schedules and milestones.

Key Skills

• Strong negotiation and vendor management skills.
• Knowledge of construction materials and specifications.
• Excellent communication and interpersonal skills.
• Good analytical and problem-solving abilities.
• Strong planning and organizational skills.
• Ability to work under pressure and meet project deadlines.

Technical Skills

• Proficiency in ERP systems (Ramco ERP, SAP, Oracle, Microsoft Dynamics, etc.).
• MS Excel, Word, and Outlook.
• Knowledge of GST, purchase documentation, and invoice verification.
• Understanding of BOQ, material specifications, and construction drawings.

Key Performance Indicators (KPIs)

• On-time procurement of materials.
• Purchase cost savings achieved.
• Vendor delivery performance.
• Purchase Order processing time.
• Material availability without project delays.
• Compliance with procurement procedures.
• Accuracy of ERP transactions.
• Vendor evaluation and development.
• Reduction in emergency purchases.
• Timely closure of purchase documentation.

Competencies

• Integrity and ethical procurement practices.
• Commercial awareness.
• Negotiation and influencing skills.
• Attention to detail.
• Time management.
• Team collaboration.
• Decision-making ability.
• Accountability and ownership.

Preferred Industry Experience

• Residential Building Construction
• Commercial Construction
• Infrastructure Projects
• High-rise Buildings
• Villas and Township Projects

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person