Purchase Executive

1. Job Purpose

To ensure the timely procurement of pharmaceutical products from authorized suppliers at competitive prices, while maintaining optimal inventory levels, ensuring product availability, and complying with applicable pharmaceutical storage, documentation, and regulatory requirements.

2. Key Responsibilities

A. Purchase & Procurement

• Prepare and process purchase orders for pharmaceutical products based on stock requirements, sales demand, and minimum stock levels.
• Coordinate with authorized pharmaceutical manufacturers, C&F agents, and stockists for product procurement.
• Obtain quotations, negotiate prices, schemes, discounts, credit periods, and other commercial terms.
• Ensure timely procurement of fast-moving, essential, and high-demand medicines.
• Follow up with suppliers for pending orders, deliveries, and shortages.

B. Inventory & Stock Management

• Monitor stock levels and identify products requiring replenishment.
• Coordinate with the warehouse and sales teams to avoid stock-outs and excess inventory.
• Monitor expiry dates, near-expiry products, and slow-moving or non-moving inventory.
• Ensure appropriate stock rotation using FEFO (First Expiry, First Out).
• Minimize expiry losses, dead stock, and unnecessary purchases.

C. Supplier Coordination

• Develop and maintain relationships with pharmaceutical companies, authorized distributors, and suppliers.
• Verify supplier credentials and applicable drug licences and documentation, as required.
• Evaluate suppliers based on pricing, product availability, delivery timelines, and service quality.
• Resolve issues related to shortages, damaged goods, incorrect supplies, and purchase returns.

D. Documentation & Compliance

• Verify purchase invoices, purchase orders, delivery challans, batch numbers, expiry dates, and quantities received.
• Coordinate with the accounts team for invoice reconciliation, payment follow-ups, and supplier outstanding balances.
• Maintain accurate purchase records and supplier details in ERP or inventory management software.
• Ensure procurement activities comply with applicable drug licensing requirements and company policies.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• total work: 3 years (Preferred)

Work Location: In person