Key Responsibilities

• Procurement of materials, equipment, and services.
• Vendor sourcing and management.
• Price negotiation and cost optimization.
• Purchase Order (PO) creation and tracking.
• Inventory coordination and stock replenishment.
• Documentation and record maintenance.
• Supplier performance evaluation.
• Compliance with procurement policies.

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RESPONSIBILITIES:

1. Purchase Requisition (PR) Receipt

• Receive Purchase Requisition (PR) from the requesting department.
• Verify specifications, quantity, delivery requirements, and approvals

Check budget availability if applicable

2. Vendor Identification & Sourcing

• Identify suitable suppliers.
• Maintain an approved vendor database.
• Obtain quotations from multiple vendors.

3. Quotation Evaluation

• Price competitiveness.
• Product quality.
• Delivery timeline.
• Payment terms.
• Vendor reputation.
• Warranty and support.

4. Purchase Order (PO) Creation

• Prepare and issue Purchase Orders.

5. Order Follow-Up

• Monitor order status.
• Ensure timely delivery.

6. Material Receipt Coordination

• Coordinate with Stores/Warehouse.
• Verify received materials.

7. Invoice Verification

• Verify supplier invoices.

8. Vendor Management

• Maintain strong supplier relationships.
• Evaluate vendor performance periodically.

9. Documentation & Record Keeping

• Purchase Requisitions (PR)
• Request for Quotations (RFQ)
• Comparative Statements (CS)
• Purchase Orders (PO)
• Delivery Challans
• Goods Receipt Notes (GRN)
• Supplier Invoices
• Vendor Contracts