Purchase Ledger Administrator

Description

We are currently recruiting for a Purchase Ledger Administrator to join our team in Stratford-upon-Avon. This is a part-time, hybrid role working 30 hours per week, offering a flexible blend of office and home-based working.

As a Purchase Ledger Administrator, you’ll be the key point of contact for all internal and external queries related to Accounts Payable. Working closely with the wider finance team, you’ll ensure the smooth and accurate processing of purchase invoices, staff expenses, and supplier payments. You’ll play a vital role in maintaining strong supplier relationships, supporting audit processes, and ensuring financial data integrity. Your attention to detail and proactive approach will help maintain efficient financial operations and uphold our commitment to timely and accurate payments.

Key Responsibilities

Invoice & Expense Processing

• Scanning and electronically filing invoices and supporting documents.
• Inputting purchase invoices and credit notes into the accounting system with correct coding.
• Matching invoices to operational systems and resolving discrepancies.
• Processing staff expense claims in line with policy and flagging exceptions.

Payment Processing

• Preparing weekly and ad hoc payment files in line with authorisation levels.
• Managing direct debit payments and providing weekly payment summaries.
• Following up on overdue approvals to avoid payment delays.

Reconciliations & Supplier Management

• Completing regular reconciliations and resolving queries proactively.
• Reviewing supplier statements and following up on missing documents.
• Maintaining supplier contact and financial data in the CRM and accounting system.

Audit & Year-End Support

• Preparing audit evidence and providing clear explanations.
• Assisting with tax and compliance documentation as needed.

Team Support & Continuous Improvement

• Supporting with data input, analysis, and process documentation.
• Identifying opportunities to improve processes and enhance efficiency

Skills, Knowledge & Expertise

Skills

• Experience working in a finance department
• Good working knowledge of MS Office (Outlook, Teams, Excel)
• Confident working with numbers, high standard of accuracy and attention to detail
• Quick learner able to follow processes and escalate queries where required
• Strong work ethic, positive can-do attitude and pro-active problem solver
• High level of professionalism and awareness of receiving confidential information

Qualifications

• 5 GCSEs or equivalent (including English and Maths)

Job Benefits

• Hybrid working available, happy to talk flexible working
• Up to 10% bonus
• Enhanced holiday scheme (option to buy/sell up to 9 days) and long service awards
• Critical illness, Life assurance & disability income protection
• Option to join private medical insurance, subsidised gym membership, and bike to work scheme
• Contributory pension scheme
• Wellbeing initiatives and support including Wellbeing App access
• MyPerks discounts platform

About Valpak Ltd