Purchase Ledger Assistant

Purchase Ledger Assistant – 1 Year Fixed Term

A vacancy has arisen to join Your NRG’s Finance team at their head office in Hartlepool to support the businesses continued success and growth. Your NRG are a wholesale liquid fuel distributor operating out of 20+ regional depots. We service a diverse customer base including agricultural, the armed forces, MOD, the emergency services, including Police, Fire and Rescue, Ambulance, councils, domestic home owners and commercial customers.

Just as we have transitioned from coal to oil, so we continue to look to the liquid fuels of the future by introducing sustainable and synthetic fuel products into our product portfolio, becoming one of only two Shell GTL Fuel branded distributor in the process.

Your NRG are a dynamic company with ambition and are looking for a like-minded individual to join the Finance team in our newly renovated office space. This role will focus on control of the overhead and haulage purchase order system, posting of invoices, dealing with supplier queries, payment runs and reconciling month end statements. We work collaboratively as a team and everybody’s ideas are welcomed.

Main areas of responsibility & KPI’s:

· Ensure all Bulk Fuel and Third-Party supplier invoices are processed, approved, and posted into CODAS by month-end deadlines, with complete supplier statement reconciliations performed for each account.

· Maintain and update the monthly supplier statement reconciliation tracker.

· Produce weekly KPI reports and drive Purchase Ledger performance against agreed targets.

· Ensure all purchase invoices are authorised and processed for payment within agreed supplier credit terms.

· Respond promptly to supplier queries and disputes, maintaining service level turnaround times and escalating issues where appropriate.

· Manage the Bulk Fuel cash flow forecast, ensuring it is accurately maintained and updated daily.

· Ensure supplier payments are allocated correctly and accounts are reconciled accordingly.

· Obtain and review all supporting receipts for company credit card expenditure, ensuring accurate month-end reconciliation, posting, and VAT treatment.

· Prepare the weekly payment run in full for review by the Financial Controller, ensuring completion by close of business each Tuesday.

· Challenge and investigate expenditure where appropriate to ensure the business only pays for goods and services received.

· Ensure all significant invoices, particularly those with material VAT values, are approved in a timely manner to facilitate an efficient month-end close.

· Identify process improvements and implement controls, efficiencies, and automation initiatives within the Purchase Ledger function.

· Provide cover and support for the other Purchase Ledger Assistant as required to maintain departmental continuity and performance.

Person Specification

• Highly motivated and driven and rises to new challenges
• Great communicator with all stakeholders that enjoys a team working environment
• Pro-active with a lot of initiative
• System savvy and can confidently use excel and bespoke systems quickly
• A competent learner who can hit the ground running
• Comfortable working in an office-based environment on a daily basis
• Professional, accurate and diligent attitude
• Positive can do attitude and focused to achieve tasks
• Thrives in a fast paced environment where speed and accuracy are both equally important

Additional information

• Proven experience in purchase ledger roles
• Proven experience in supplier account reconciliation
• Experience and good knowledge of Excel (pivot tables, SUM etc) – essential
• Will also be expected to answer overflow calls from credit control and take customer payments or help with customer queries.
• AAT level 3 preferred but qualified by experience also accepted

Start: ASAP | Salary: £27,000+ (depending on experience) | Holidays: 33 (including statutory) | Pension: Company pension scheme | Benefits: Death in service (from Day 1); health cash plan (after probationary period); annual discretionary company performance bonus; staff discounted fuel card; BUPA PMI (after 1 years’ service) | Working hours: Monday – Friday, 08:30 – 17:00, half hour unpaid lunch.

Pay: From £27,000.00 per year

Benefits:

• Company pension
• Employee discount
• Free parking
• On-site parking
• Private medical insurance

Work Location: In person