Purchase Ledger

LOCATION: Barnston, Great Dunmow CM6

WORKING HOURS: 8:00 am – 17:00 Monday to Friday

REPORTING TO: Accounts Manager

RESPONSIBLE FOR: None

MAIN PURPOSE/OBJECTIVES OF ROLE:

Our mission: - Providing operational excellence, growth, and responsibility: Shaping the Future of Construction

To provide effective support to the finance function by maintaining accurate financial records, processing transactions, assisting with accounts administration, and ensuring the smooth running of day-to-day accounting activities.

KEY DUTIES/RESPONSIBILITIES:

Accounts Administration

• Process purchase invoices and credit notes accurately.
• Maintain accurate records of financial transactions.
• Match invoices to purchase orders and delivery documentation.
• Assist with supplier payments.
• Resolve invoice queries with suppliers and internal teams.
• Maintain organised electronic and paper filing systems.

Banking & Reconciliations

• Allocate supplier payments accurately.
• Assist with credit control activities and monitor outstanding balances.
• Reconcile supplier statements and customer accounts.
• Support month-end and year-end accounting procedures.

Reporting & Compliance

• Support VAT return preparation and HMRC compliance requirements.
• Maintain accurate records for audit purposes.
• Ensure compliance with company financial procedures and controls.

General Support

• Provide administrative support to the Accounts Manager.
• Assist with data entry and maintaining accounting systems.
• Support continuous improvement of finance processes.
• Liaise professionally with customers, suppliers, and internal departments.
• Maintain confidentiality of financial and business information.
• Maintain safe working practices whilst undertaking your duties at all times
• To act in accordance with the company’s Health, Safety and Environmental policies, procedures and practices highlighting any issues appropriately
• Work flexibly and be receptive and adaptable to a changing environment within a fast-expanding Company
• Undertake any other reasonable tasks as directed by management

This list is not an exhaustive list of duties, and you may be liable to undertake such duties as may be reasonably required of you that are within your capability. This job description will be reviewed on a regular basis and subsequently revised and updated from time to time.

THE IDEAL CANDIDATE:

• Previous experience in an accounts or finance administration role.
• Good understanding of basic accounting principles.
• Strong numerical skills and attention to detail.
• Good IT skills, including Microsoft Excel and accounting software.
• Excellent organisational and time management skills.
• Ability to work accurately to deadlines.