Purchase Ledger Supervisor

The Purchase Ledger Supervisor is responsible for the day-to-day supervision of the Purchase Ledger team, including direct line management for 2 purchase ledger administrators. They are responsible for ensuring the accurate, timely, and compliant processing of supplier invoices, payments and reconciliations across a high-volume, multi-supplier ledger. The role provides a crucial link between the Head of Finance and the wider purchase ledger team, ensuring workflows run smoothly, queries are resolved promptly, and controls are maintained during a period of significant process change, which includes a migration to Sage200 and a change in business system.

Key Responsibilities:

• Supervise, coach and support the Purchase Ledger team, allocating workloads, monitoring KPIs and conducting regular 1:1s.
• Act as the first point of escalation for complex supplier queries, disputes and processing issues.
• Oversee the accurate processing of high-volume purchase invoices, including coding, matching, reconciliations and query resolution.
• Manage the supplier payment run process, including BACS preparation, approvals and remittances.
• Ensure correct treatment of CIS deductions and retentions where applicable.
• Support month-end activities, audits and reporting relating to the purchase ledger.
• Build strong relationships with suppliers, budget holders and operational teams to resolve queries and ensure timely approvals.
• Support new starter training, process improvements and system changes, including the Sage 200 migration.
• Work closely with the Head of Finance to improve processes and overall team performance.

Hours of Work:

37.5 hours between Monday - Friday.

Essential Skills & Qualifications:

• Previous experience in a purchase ledger, accounts payable, or transactional finance role.
• Experience of supervising and motivating a small team.
• Experience using Sage 50 Accounts (or similar accounting software).
• Experience of Sage 200, or of transitioning between accounting systems.
• Experience within a facilities management, maintenance, or multi-site service business.
• AAT Level 2 or above

About You:

• Confident and approachable, with strong judgement and a practical mindset.
• A supportive but decisive leadership style, with the ability to guide and motivate others.
• Reliable and accountable, with a proactive approach to getting things done.
• Strong communication and relationship-building skills across teams and suppliers.
• Previous supervisory experience is welcomed, but we’re also open to someone ready to take the next step into a leadership role.

What We Offer:

• Annual Leave: 25 days + Bank Holidays
• Eligible roles benefit from a bonus scheme and car allowance
• Enhanced Family-Friendly Benefits
• Fertility Treatment Leave
• Pension scheme with Scottish Widows
• Salary Sacrifice Car Scheme
• Death in Service Cover
• Employee Referral Scheme
• Employee & Family 360 Wellbeing Support
• Employee of the Month Recognition Scheme
• Career development and internal mobility across the Mecsia Group

Need more info?

Sandra will answer your questions.

[email protected]