Purchase Manager

Procurement & Sourcing

• Identify, evaluate, and develop reliable suppliers for engineering materials, equipment, consumables, and services.
• Float RFQs (Request for Quotations), collect quotations, and perform commercial and technical comparisons.
• Negotiate pricing, payment terms, delivery schedules, warranties, and contractual conditions to achieve the best value.
• Issue Purchase Orders (POs) in accordance with approved procurement procedures and budgets.
• Ensure timely procurement to support uninterrupted project execution and operational requirements.

Vendor Management

• Maintain a qualified supplier database and evaluate vendor performance periodically.
• Build and maintain long-term relationships with strategic suppliers.
• Resolve supplier-related issues including quality concerns, delivery delays, and commercial disputes.
• Conduct vendor assessments and recommend new suppliers based on business needs.

Cost Optimization

• Identify cost-saving opportunities through strategic sourcing and value engineering.
• Analyze market trends, price fluctuations, and alternative sourcing options.
• Support annual cost reduction initiatives and procurement planning.

Inventory & Material Planning

• Coordinate with stores, planning, and user departments to monitor inventory levels.
• Prevent stock-outs and minimize excess inventory through effective procurement planning.
• Track material requirements based on project schedules and production plans.

Documentation & Compliance

• Maintain accurate procurement records, purchase orders, contracts, and supplier documentation.
• Ensure compliance with company procurement policies, statutory requirements, and audit standards.
• Prepare procurement reports, spend analysis, and purchase MIS for management review.

Coordination

• Liaise with engineering, finance, stores, quality, and project teams for procurement requirements.
• Follow up with suppliers to ensure on-time deliveries and coordinate logistics where required.
• Support invoice verification and resolve discrepancies with suppliers and finance.

Quality Assurance

• Ensure procured materials meet technical specifications and quality standards.
• Coordinate inspections and quality approvals whenever required.
• Handle material replacement or return processes for non-conforming supplies.

ERP & Reporting

• Process procurement transactions using ERP systems (SAP, Oracle, Microsoft Dynamics, or equivalent).
• Generate procurement reports, vendor performance reports, and purchasing analytics.
• Maintain accurate procurement master data and purchase records.

Key Performance Indicators (KPIs)

• On-time purchase order release.
• Supplier on-time delivery performance.
• Procurement cost savings achieved.
• Purchase order cycle time.
• Vendor performance rating.
• Inventory availability and stock-out reduction.
• Procurement compliance and audit findings.
• Purchase requisition to PO turnaround time.

Required Qualifications

• Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Electronics Engineering, Industrial Engineering, or a related discipline.
• 1018 years of experience in procurement or supply chain operations (depending on role level).

Required Skills

• Vendor negotiation and relationship management.
• Procurement planning and sourcing.
• Commercial and analytical skills.
• Cost estimation and cost optimization.
• Knowledge of ERP procurement modules.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Excel and procurement reporting.
• Understanding of engineering drawings, specifications, and technical documentation.
• Time management and problem-solving abilities.

Preferred Competencies

• Strategic sourcing.
• Contract management.
• Supply chain coordination.
• Risk assessment and mitigation.
• Attention to detail.
• Ethical procurement practices.
• Continuous improvement mindset.
• Cross-functional collaboration.