Purchase Manager

Role & responsibilities

Department Structure and System Development:

• Establish and streamline the structure and operational systems within the department.
• Provide guidance and support to store staff and managers, ensuring they understand operational goals and policies.

Purchase Department Management:

• Define and manage Reorder Levels (ROL), Minimum Order Quantities (MOQ), and implement a green tag system for inventory control.
• Oversee stock levels, order processing, and inventory control to ensure product availability and prevent stockouts.
• Conduct regular audits and manage stock rotation to maintain inventory accuracy.

Supplier Code and Management:

• Organize supplier KYC processes, standardize item classifications, price structures, and ensure accurate billing and calculation checks.
• Build and maintain strong relationships with suppliers to foster collaboration and reliability.
• Maintain detailed records of supplier transactions, communication for accountability and audit purposes.
• Identify opportunities to optimize supplier management practices and implement best practices.

Corporate Purchasing Practices:

• Develop and implement corporate level purchasing strategies to optimize cost, quality, and delivery timelines.
• Adopt corporate purchasing methodologies, including design catalog creation and online order systems.
• Conduct market analysis to identify new suppliers, emerging trends, and innovative practices to enhance purchasing operations.

Jewel Courier and Billing Oversight:

• Coordinate the safe and timely dispatch of jewelry through approved courier services, ensuring proper handling and documentation.
• Track and verify the receipt of dispatched jewelry, maintaining clear records of delivery acknowledgments.
• Manage the preparation, review, and verification of bills related to jewel dispatch, ensuring accuracy in payable or paid transactions.
• Manage the dispatch, receipt, and maintenance of records for jewel couriers, including bills on a payable or paid basis.

Financial Transactions:

• Schedule and ensure supplier payments on time and the purchase of bank bars based on the need.
• Handle the procurement of gold bars from our authorised banks, ensuring competitive pricing and compliance with company policies.
• Conduct regular reconciliations of accounts related to purchases and payments to identify and resolve discrepancies.

IIBX License:

• Handle IIBX license procurement and renewals.
• Collaborate with the procurement and accounts & finance teams to streamline processes involving IIBX.
• Track IIBX-related activities and provide periodic reports to management on performance and compliance.
• Support audits by preparing necessary documents and ensuring readiness for inspections.

Budgeting:

• Plan and monitor departmental budgets effectively.
• Support budgeting processes by providing insights and accurate data on financial activities.

Exhibition Coordination: (Internal & External)

• Lead the team in participating in exhibitions and other promotional events.
• Curate a selection of jewellery items that align with the exhibition theme and target customer preferences.
• Ensure the booth reflects the company’s brand image and values, creating an appealing and professional presentation.
• Prepare detailed reports on exhibition outcomes, including customer feedback, sales performance, and ROI analysis.

Innovation and Process Improvement:

• Drive innovation in jewellery design, automation, and STR support, while establishing and updating Standard Operating Procedures (SOPs).

Additional Responsibilities

Digital Marketing Support:

• Drive innovation, growth, and consistency in collaboration with the digital marketing team.

E-Commerce Growth:

• Provide support to enhance and expand e-commerce operations.

CER and Raw Material Sourcing:

• Oversee raw material sourcing and offer additional operational support as needed.

Preferred Candidate Profile

• Essential:
• Bachelors degree in Commerce, Business Administration, Supply Chain Management, or Jewelry Technology.
• Preferred:

Pay: ₹700,000.00 - ₹900,000.00 per month

Benefits:

• Food provided
• Paid time off
• Provident Fund

Work Location: In person