Purchase Manager

Role & responsibilities

Procurement & Purchase

• Manage end-to-end procurement of construction materials, finishes, MEP items, electrical, plumbing, hardware, sanitaryware, tiles, paints, steel, cement and other project requirements.
• Prepare and execute purchase orders based on approved requirements and project schedules.
• Ensure timely availability of materials at project sites to avoid delays.
• Coordinate with project, engineering, stores and accounts teams for procurement planning.

2. Vendor Management

• Identify, evaluate and develop reliable vendors and suppliers.
• Obtain and compare quotations and negotiate prices, payment terms, credit periods and delivery schedules.
• Maintain an updated vendor database and develop alternate sources for critical materials.
• Monitor vendor performance, quality and delivery commitments.

3. Cost Control & Negotiation

• Achieve cost savings through effective negotiation, bulk purchasing and alternate sourcing.
• Conduct market surveys to monitor material prices and market trends.
• Ensure purchases are made within approved budgets and commercial terms.
• Analyse quotations and prepare comparative statements for management approval.

4. Quality & Material Coordination

• Ensure materials conform to approved specifications, brands and quality standards.
• Coordinate with project/technical teams for material approvals and samples.
• Resolve quality issues and material discrepancies with suppliers.

5. Inventory & Delivery Management

• Coordinate with stores/site teams to monitor stock levels and consumption.
• Plan procurement based on project schedules and material lead times.
• Track purchase orders, dispatches and deliveries.
• Minimise excess inventory, shortages and material wastage.

6. Documentation & MIS

• Maintain purchase orders, quotations, comparative statements, invoices and vendor records.

• Prepare regular procurement MIS covering:

• Pending purchase orders

• Material delivery status

• Price comparisons

• Vendor performance

• Cost savings

• Outstanding payments

• Ensure proper documentation and compliance with company procurement procedures

Preferred candidate profile

• Strong commercial and negotiation abilities.
• Good knowledge of construction material rates and market trends.
• Able to handle multiple projects and urgent procurement requirements.
• Strong coordination skills with project, accounts, stores and management teams.
• Honest, organised and process-oriented.
• Willing to travel to project sites locally and to search and explore vendor locations when required.