Purchase Manager

Purchase Manager

Location: Gurugram / Delhi NCR
Experience: 3 - 5 years
Reporting to: Principal / Partner

Role Purpose

Manage procurement and commercial evaluation for Architectural & Interior project executions works across residential and commercial interior projects.

Key Responsibilities

1. RFQs and Vendor Enquiries

• Coordinate with the Architects, Interior designers, MEP consultants while preparing and issuing RFQs containing - clear quantities, specifications, commercial requirements and submission formats.
• Identify suitable vendors and ensure adequate competitive participation.

2. Quotation Analysis and Normalization

• Use Excel and AI-assisted tools to a) convert differently formatted quotations into a common comparison format and b) Conduct line-by-line checks for: Missing or unquoted items; Reduced or altered quantities; Rate-only, amount-only or bundled entries; Brand, specification or scope deviations.; Exclusions likely to become subsequent variations; Incorrect quantity rate calculations; Amounts omitted from section totals or the grand total; Differences in GST, freight, packing, unloading, installation, testing and commissioning.

3. Negotiation and Vendor Selection

• Negotiate and obtain revised or best-and-final offers covering: Rates and discounts; Payment milestones, advances and retention; Delivery and installation timelines.; Freight, unloading, storage and site logistics; Guarantees, warranties and defect rectification; Price validity and variation rates; Delay and performance obligations.

4. Purchase Orders and Documentation

• Prepare comparison statements, purchase recommendations, work orders and purchase orders.
• Ensure that the final order captures the agreed scope, quantities, specifications, makes, rates, commercial terms and clarifications.
• Maintain proper records of quotations, revisions, approvals and negotiations.
• Ensure that superseded quotations or terms are not used inadvertently.
• Track samples, deliveries, payments and approved variations.

5. Costing and Rate Benchmarking

• Develop benchmark rates using previous orders, quotations and market enquiries.
• Prepare component-level or should-cost estimates where required.
• Analyze material, labor, wastage, fabrication, finishing, hardware, packing, freight and installation costs.
• Compare quotations with project budgets and previous procurement data.
• Maintain an updated vendor and rate database.

6. Required Experience

• Three to five years of procurement, estimation, or commercial experience with an Architectural, Interiors or PMC firm executing premium projects.
• Practical experience in BOQ comparison, vendor negotiations across: Civil; Electrical; HVAC; Plumbing; Fire Safety; Automation; Networking; Audio-Video; Millwork; Modular Kitchens and Wardrobes; Stone; Tiles; Doors; Windows; Glass; Metal; Decorative and Architectural Lighting; Custom Fabrication; Furniture and Furnishings.
• Familiarity with Delhi NCR vendors, rates and market practices.
• Experience on luxury projects with budgets of approximately 210 crore would be preferred.

Education and Skills

Preferred qualification: Diploma or degree in Architecture, Civil Engineering, Interior Design or Business Administration.

Candidates with other qualifications may be considered if they have strong interior-project procurement and BOQ experience.

The candidate should possess:

• Strong Excel skills, including comparative statements, formulas and cost summaries.
• Ability to read drawings, BOQs and technical specifications.
• Sound numerical, analytical and commercial judgement.
• Strong attention to detail and documentation discipline.
• Clear written English and working communication in Hindi.
• Ability to draft concise vendor clarification and negotiation notes.
• Persistent follow-up and the ability to work hands-on within a small team.