Purchase Officer

Role & responsibilities

• Purchase Planning Identify material requirements based on project and department needs.
• Vendor Management Find, evaluate, and maintain relationships with reliable suppliers.
• Quotation Management – Collect and compare quotations based on price, quality, delivery time, and payment terms.
• Purchase Orders – Prepare and issue purchase orders after receiving the required approvals.
• Price Negotiation – Negotiate with suppliers for the best possible price and commercial terms.
• Material Procurement – Ensure required materials are purchased and delivered within the required timeline.
• Follow-Up – Regularly follow up with vendors regarding order status, dispatch, and delivery.
• Quality Coordination – Coordinate with the concerned department to ensure materials meet required specifications and quality standards.
• Inventory Coordination – Coordinate with stores/accounts to monitor material availability and avoid shortages or unnecessary purchases.
• Documentation – Maintain purchase orders, quotations, invoices, delivery challans, and vendor records.
• Cost Control – Ensure purchases are made within approved budgets and help reduce unnecessary costs.

Preferred candidate profile