Purchase Officer

Job Description: Purchase Officer

Designation: Purchase Officer
Department: Procurement / Purchase
Reporting To: Purchase Manager
Location: Corporate Office (Andheri West, Mumbai)

Role Objective

To ensure timely, cost-effective, and quality procurement of food, beverage, and non-F&B materials across units, while maintaining vendor efficiency, compliance, and cost control aligned with company standards.

Key Responsibilities

1. Procurement Operations

• Execute day-to-day purchasing of raw materials (F&B), packaging, consumables, and operational supplies
• Raise and process Purchase Orders (POs) in line with approvals and budgets
• Ensure on-time procurement and delivery to units to avoid stock-outs

2. Vendor Management

• Identify, onboard, and maintain a reliable vendor base
• Negotiate pricing, credit terms, and delivery timelines
• Conduct vendor performance reviews (quality, consistency, timelines)
• Maintain alternate vendor sourcing for critical categories

3. Cost Control & Budgeting

• Track market price trends and recommend cost optimization
• Ensure procurement aligns with approved budgets and cost targets
• Support initiatives for cost reduction without compromising quality

4. Quality & Compliance

• Ensure all procured items meet company quality standards and specifications
• Coordinate with QA / Operations teams for quality checks and approvals
• Ensure compliance with FSSAI norms and statutory requirements

5. Inventory Coordination

• Work closely with store and kitchen teams for stock planning
• Monitor minimum stock levels, reorder points, and consumption trends
• Prevent overstocking, wastage, and pilferage

6. Documentation & Systems

• Maintain accurate records of POs, invoices, GRNs, and vendor contracts
• Ensure proper documentation for audit and compliance
• Update and manage data in ERP / procurement systems (e.g., Innosolve ERP)

7. Inter-Department Coordination

• Coordinate with:

• Operations / Kitchen demand planning

• Finance invoice processing, payments, reconciliation

• Logistics / Stores dispatch and receipt

Key Deliverables (KRAs)

• Zero stock-out for critical items
• Cost savings / price efficiency vs benchmark
• Vendor reliability score (timely supply & quality)
• Procurement TAT adherence
• Audit compliance & documentation accuracy

Qualification:

• Graduate / Diploma in Supply Chain / Hospitality / Commerce

Experience:

• 25 years in procurement / purchase, preferably in hospitality / QSR / FMCG

Key Skills & Competencies

• Vendor negotiation & relationship management
• Cost analysis & commercial understanding
• Strong coordination & follow-up skills
• Knowledge of F&B materials and supply chain
• ERP / Excel proficiency
• Attention to detail and compliance mindset

Behavioral Traits

• High ownership & accountability
• Ability to work under pressure and tight timelines
• Ethical and transparent in dealings
• Solution-oriented approach

Growth Path

Purchase Officer Purchase Executive Senior Executive Assistant Manager Purchase Purchase Manager