Purchase Officer

Role & responsibilities

We are seeking an experienced and detail-oriented Purchase Officer to join our sheet metal manufacturing team. The ideal candidate will be responsible for sourcing and procuring raw materials, consumables, machinery spare parts, and other production-related materials at competitive prices while ensuring quality standards and timely delivery.

The candidate will coordinate with the Planning, Production, Design, Quality, and Stores departments to ensure uninterrupted production and efficient procurement operations.

Key Responsibilities

A. Procurement & Purchase Management

• Handle end-to-end procurement activities for sheet metal manufacturing and fabrication operations.
• Procure raw materials such as CRCA, HR, HRPO, GI, SS, aluminium sheets, plates, pipes, tubes, and structural steel.
• Purchase fabrication consumables, including welding electrodes, MIG welding wire, cutting tools, grinding wheels, fasteners, and industrial gases.
• Procure CNC punching machine tools, laser cutting consumables, bending machine tools, and machinery spare parts.
• Review purchase requisitions and material indents received from the Planning, Production, and Stores departments.
• Prepare purchase orders and ensure timely procurement of required materials.

B. Vendor Development & Management

• Identify and develop reliable suppliers for raw materials, consumables, and engineering components.
• Obtain quotations from multiple vendors and prepare comparative statements.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
• Maintain approved vendor lists and periodically evaluate supplier performance.
• Develop alternative suppliers to minimize procurement risks and material shortages.

C. Material Planning & Inventory Coordination

• Coordinate with the Planning Engineer to understand production schedules and material requirements.
• Ensure timely availability of materials to prevent production delays.
• Monitor pending purchase orders and follow up with suppliers for timely delivery.
• Coordinate with Stores to maintain appropriate stock levels and avoid excess inventory.
• Monitor critical materials and maintain minimum stock levels as required.

D. Quality & Material Specifications

• Verify material specifications, grades, thicknesses, dimensions, and quantities before placing purchase orders.
• Ensure procurement of materials according to approved engineering drawings and customer requirements.
• Coordinate with the Quality Department for incoming material inspection.
• Obtain material test certificates (MTC) and other quality documents wherever required.
• Coordinate with suppliers for the replacement of rejected or non-conforming materials.

E. Documentation & ERP Management

• Prepare and maintain purchase orders, vendor quotations, comparative statements, and procurement records.
• Update purchase transactions and supplier information in the ERP system.
• Coordinate with Stores for Goods Receipt Note (GRN) preparation and material receipt confirmation.
• Verify supplier invoices against purchase orders and GRNs before forwarding them to Accounts.
• Maintain records of pending purchase orders, material shortages, and supplier delivery commitments.

Required Skills & Technical Knowledge.

• Experience in vendor sourcing, price negotiation, and procurement planning.
• Good communication, negotiation, and supplier management skills.
• Ability to read basic engineering drawings and understand material specifications.
• Proficiency in MS Excel, ERP software, and purchase documentation.
• Ability to coordinate effectively with multiple departments.