purchase officer

Main Duties and Responsibilities

1. Build local supply partner who can support quickly or urgent needs with cost effective rates and terms.

2. Handle new supplier’s inquiries, check suitability, responding to all new supplier development communications on time with appropriate responses.

3. Report on initial contact discussions with potential suppliers and gain internal approval to move to the next step, sample request, testing or hold for later discussions etc.

4. Sourcing for new potential suppliers internationally to increase the product portfolio and work with the Sales Department for leads of product competitors in the market.

5. Prepare report and offer recommendation on supplier, as a trusted potential partner, with visible reasoning why we should deal with them and product sample as suitability to improve current product portfolio.

6. Maintain efficient data keeping and filing system for all contacts to ensure that information is accessible when needed.

7. Monitor the progress of new supplier development and new samples.

8. Negotiate with suppliers regarding prices, payment terms and delivery schedule and other conditions most suitable / favorable to the Company.

9. Prepare at least three quotations for any new item requirement to obtain the lowest possible rates.

10. Follow up for quotations and make comparative statements for prices and terms quoted by different suppliers and obtain approval of the Management.

11. Ensure that purchase orders contain the correct information in all respect, e.g. product specifications, terms of payment, prices, documents required, etc.

12. Keep track of pending purchase orders and maintain the delivery schedule in such a way to avoid delays in the commitment with the clients.

13. To monitor procurement cost and landed cost of each item and make efforts to ensure all documents for Customs are in good order in advance of receipt of shipments.

14. Coordinate with clearing agent for timely clearance of consignments whether in port, airport or causeway.

15. Ensure the timely passing and renewal of insurances for all company vehicles.

16. To ensure all company vehicles are in good working condition and report to the Management immediately for any accidents that may have incurred in the future.

17. To safekeep important vehicle documents such as vehicle permit, registration, insurance, ownership card etc. and to monitor the expiration and renewal of these documents.

18. To ensure the timely coordination of payments to suppliers through the accounts department.

19. To perform other related duties as may be assigned from time to time of the Management.

Job Type: Full-time

Experience:

• purchasing : 3 years (Preferred)

License/Certification:

• driving license (Preferred)

Work Location: In person