Purchase Runner (Freelancer)

At Electra we need talented people that will share our strategy to be the obvious partner contracting for local & international players who wish to set up an event within the GCC*.*

The Purchase Runner is responsible for sourcing, collecting, and delivering materials, products, samples, and urgent procurement requirements across the Kingdom of Saudi Arabia (KSA). The role supports the Procurement team by identifying suitable suppliers, obtaining product information, coordinating local purchases, and ensuring timely delivery of purchased items to support projects and operational activities.

The Purchase Runner acts as a key link between suppliers/vendors, and project teams while maintaining cost efficiency, reliability, and compliance with company procurement procedures.

Main Accountabilities

Sourcing & Procurement

• Source materials, products, consumables, and samples from local markets and suppliers across KSA.

• Visit suppliers, manufacturers, and trading centres to identify suitable products and alternative solutions.

• Verify product quality, quantity, specifications, availability, and supplier reliability.

• Obtain quotations, technical specifications, samples, catalogues, and supplier information.

• Support the procurement team in identifying new suppliers and sourcing opportunities.

• Assist in negotiating prices and delivery terms within approved limits.

Logistics& Delivery

• Collect purchased materials from suppliers and coordinate delivery to warehouses, offices, or project sites.

• Ensure purchased goods match approved specifications and quantities before acceptance.

• Support urgent procurement requests and expedite deliveries when required.

• Coordinate transportation and ensure safe handling of purchased items.

Supplier Management

• Develop and maintain positive working relationships with suppliers and vendors.

• Monitor supplier responsiveness and report issues relating to pricing, quality, delivery, or service.

• Communicate market intelligence and sourcing opportunities to the procurement team.

Administration & Compliance

• Maintain accurate records of purchases, supplier visits, quotations, and deliveries.

• Manage petty cash, and expense documentation as assigned.

• Submit receipts, invoices, and supporting documents promptly for reconciliation.

• Ensure compliance with company procurement policies and procedures.

Performance

• Complete assigned sourcing and purchasing activities within agreed timelines.

• Support achievement of procurement cost savings and operational efficiency targets.

• Contribute to continuous improvement of procurement and sourcing processes.

• Provide regular updates regarding sourcing progress and market availability.

Other

• Perform any additional duties reasonably assigned by management.

• Support business operations during peak workload periods, weekends, and public holidays.

• Any other task, as reasonably requested, by Electra

General Obligations towards Health, Safety and Environment

• You will correctly use machinery, appliances, tools,transport,and all equipment issued/used by the company.

• You will correctly use personal protective equipment, as necessary to perform your role.

• You will not remove any safety devices for any machinery or installations.

• You will perform all tasks set forth by safety regulations and cooperate with Electra to ensure a working environment and conditions that do not pose any risks in terms of health and safety.

• Reduce and monitor source consumption as contribution to reducing environmental aspects and impacts.

Knowledge & Experience

Number of years of Experience:

N/A– Strong knowledge of local supply markets(Construction/Fit-Out or Events are beneficial)

Certification:

Education:

Degree (12+3 or Equivalent)

Languages:

Arabic & English Speaking, Reading & Writing

(Hindi,Urdu are beneficial)

Systems:

MS/Applications (Co-Pilot/ Dynamics/Excel/Word/PowerPoint)

Knowledge of ERP systems(Dynamics, COUPA, Easy-Job is beneficial)

Other skills and competencies (Ex. Soft Skills)

• Negotiation- Actively help stakeholders to achieve desired outcomes in commercial dealings with third parties through practicing effective negotiation.

• Curiosity and Innovation– Demonstrate a proactive approach to exploring new ideas, methods, and technologies that enhance organizational effectiveness.Seeking opportunities to challenge existing practices, encourage creative thinking within the team, and contribute to the development of innovative solutions that drive continuous improvement and competitive advantage

• Problem solving- Assess situations and identify the causes of problems by proposing appropriate solutions.

• Coping with change- Recognize the need for change and promote change in a positive manner to the team, encouraging their comments and contribution to the process.

• Dealing with conflict-Identify and minimize areas of potential conflict between colleagues and team members whilst recognizing the positive contribution that managed conflict can make to reaching shared solutions.

• Self-awareness- Learning from mistakes,seeking and accepting feedback from others in the organization and providing constructive comments to others to improve own performance and the performance of the team.

• Equality and diversity - Maintain and promote best practice in valuing and respecting diversity recognizing the positive contributions that such differences can bring to effective work practices.

• Honesty and integrity-Maintain,promote,and monitor personal and professional honesty and integrity.

Additional Info

• Must have a driving license ( KSA )and own car.

• Must be able to travel(within GCC)at short notice.

• Weekend and Public Holiday working.

General Obligations towards Health, Safety and Environment

• You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.

• You will correctly use personal protective equipment supplied by the company.

• You will not remove any safety devices for any machinery or installations.

• You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of health, safety and environment to others.