Purchase/Order Coordinator

About Us

We are a premier residential exterior company specializing in full-scope exterior elements for new construction builds. We pride ourselves on delivering high-quality craftsmanship and seamless project execution for our builder partners. We are looking for a highly organized and detail-oriented professional to join our fast-paced team and keep our projects moving efficiently.

Position Overview

The Purchasing Coordinator is the vital link between our suppliers, our office, and our field crews. You will be responsible for sourcing materials, creating purchase orders, and coordinating the logistics of deliveries and pick-ups to ensure our teams have the right exterior materials exactly when they need them. The ideal candidate is a proactive problem-solver who thrives in a fast-paced construction environment.

Key Responsibilities

• Material Ordering: Accurately calculate, place, and track exterior material orders based on project specifications and timelines.
• Logistics Coordination: Schedule, manage, and dispatch material deliveries and pick-ups to various residential job sites.
• PO Management: Generate, process, and manage supplier Purchase Orders (POs) in relation to ongoing projects and daily orders.
• Lead Time Management: Proactively track vendor lead times and anticipate potential supply chain delays. Communicate updates to builders and internal teams immediately to prevent site downtime.
• Inventory Control: Maintain accurate records of ordered materials, deliveries, and pricing
• Supplier Relations: Maintain strong relationships with vendors and suppliers, negotiating terms or resolving discrepancies regarding pricing, backorders, or damaged materials.
• Cross-Functional Collaboration: Work closely with our estimating, project management, and site supervision teams to ensure material take-offs match purchase orders and site requirements.
• Prioritization & Communication: Continuously monitor order statuses and liaise effectively with site supervisors and management to anticipate material needs and avoid project delays.
• Administrative Support: Assist with inventory tracking, invoice matching, and other operational tasks as needed.

Qualifications & Skills

• Experience: At least 2 years of experience in purchasing/ordering, ideally within the construction, building materials, or exterior siding industry.
• Industry Knowledge: Familiarity with residential construction phases and exterior building materials is highly preferred.
• Communication: Exceptional verbal and written communication skills, with the ability to manage expectations professionally with both suppliers and demanding home builders.
• Organization: Unrelenting attention to detail and the ability to juggle multiple project schedules and orders simultaneously.
• Problem-Solving: Proactive mindset with the ability to pivot quickly when faced with supply chain disruptions or sudden schedule changes.

Hours

Monday - Friday : 8 am - 4pm

Location

In office

Pay: From $60,000.00 per year

Benefits:

• RRSP match

Work Location: In person