Purchaser Assistant

The Purchasing Associate supports purchasing activities, inventory monitoring, and procurement controls to ensure the timely and cost-effective availability of materials and supplies.

Duties & Responsibilities

• Assist in processing purchase requests, purchase orders, and other procurement documents.
• Coordinate with suppliers regarding quotations, orders, delivery schedules, and follow-ups.
• Monitor inventory levels and assist in maintaining adequate stock of materials and supplies.
• Support purchasing controls by checking purchase requests, prices, quantities, and supporting documents.
• Assist in monitoring purchasing costs and identifying opportunities for cost savings.
• Maintain accurate procurement, inventory, and supplier records.
• Coordinate with Warehouse, Production, Finance, and other departments regarding purchasing and inventory requirements.
• Encode and update purchasing transactions in the ERP or procurement system.
• Assist in preparing purchasing and inventory reports.
• Support the Purchasing team in ensuring compliance with company policies and procurement procedures.
• Perform other purchasing and inventory-related tasks as assigned.

Qualifications

• College Graduate, preferably in Supply Chain Management, Business Administration, Logistics, or a related field.
• With background or experience in Supply Chain, Procurement, Purchasing, or Logistics.
• Understanding of inventory management and basic supply chain processes.
• Basic knowledge of budgeting, cost control, and purchasing analysis.
• Familiarity with ERP or procurement systems/software.
• Strong organizational and record-keeping skills.
• Good communication and coordination skills.
• Strong problem-solving and analytical thinking skills.
• Demonstrates integrity, confidentiality, and ethical decision-making.
• Ability to work independently and effectively with different departments.