Purchaser

Job Description of R&D Purchaser

The R&D Purchaser is responsible for the sourcing, development, purchasing and timely delivery of hair accessories, hats, caps, jewelries, bags, socks, charms, toys and other items required for assigned accessories collections. The position ensures that materials meet the Company’s requirements for quality, compliance, cost, and quantity and delivery schedule.

Key Duties and Responsibilities

1.       Raw materials development

• Handle fabric and trim requirements for assigned hair accessories, hats, caps, jewelries, bags, socks, charms, toys and other items collection(s).
• Coordinate and manage the development and sourcing of fabrics and trims.
• Source and evaluate suppliers based on quality, price, lead time, minimum order quantity (MOQ) and compliance requirements.
• Negotiate competitive prices, lead time, MOQ, and Purchase Order terms with suppliers.
• Obtain and maintain valid supplier and mill certifications, including OEKOTEX and other required compliance documents.
• Coordinate with suppliers regarding fabric and trim development, approvals, samples, and production requirements.

2.       Costing and Purchasing

• Prepare and submit cost studies and quotation/canvass sheets for management review and approval.
• Review and verify material costs to ensure accuracy and competitiveness.
• Place Purchase Orders and ensure that all orders are complete, accurate and issued in accordance with approved requirements.
• Monitor Purchaser Orders from placement through delivery.
• Ensure that purchased quantities are aligned with approved requirements and production needs.

3.       MOQ and Excess Material Management

• Monitor MOQ requirements and identify potential excess quantities resulting from MOQ bookings.
• Prepares the required MOQ Excess Form, including fabric swatches and relevant information.
• Post and update approved excess material information on the designated board for reference by the Creative Department.
• Review excess material reports and identify opportunities to utilize excess fabrics and trims for future collections.

4.       Order Monitoring and Collection Status Updates

• Monitor the status of fabrics and trims under development, booking and production.
• Maintain and update the Collection Monitoring Board on a daily basis, including the status of:

a.       Fabric and trim development and approval

b.       Material bookings

c.        Shipment samples

d.       Fabric and trims estimated time of departure (ETD) and estimated time of arrival (ETA)

5.       Delivery, Quality and Shipment Monitoring

• Proactively follow-up with suppliers and ensure the timely arrival of raw materials in accordance with production schedules.
• Obtain and review supplier’s documents prior to shipment including:

a.       Packing list

b.       Commercial invoice

c.        Inspection report

d.       Other required shipping and compliance documents

6.       Payment and Quantity Verification

• Prepare and submit payment requests and required supporting documents in accordance with Company procedures.
• Verify that delivered quantities correspond with the quantities invoiced and paid.
• Coordinate with Suppliers and relevant internal departments regarding any discrepancies in quantity, quality, documentation or delivery.

7.       Claim Management

• Negotiate and follow-up claims related to quality issues, shortages, delays or other supplier-related issues.
• Maintain proper documentation and confidentiality of all purchasing transactions, supplier information, and company records.

8.       Other Responsibilities

• Maintain organized, accurate, and confidential purchasing and supplier records.
• Establish and maintain professional working relationships with suppliers and internal departments.
• Performs other duties and responsibilities that may be assigned by Management from time to time.