Purchaser

Job Summary

To support GD Group’s centralized procurement function by sourcing goods and services required by departments across the Group. The role involves obtaining and comparing quotations, evaluating commercial terms, coordinating with suppliers, processing purchase orders following the required approvals, and monitoring deliveries and service completion. The Purchaser works closely with requesting departments, relevant technical personnel and Finance to ensure procurement requirements are met, value for money is achieved, and proper documentation is maintained.

The scope covers general and operational procurement, including office supplies and stationery; IT equipment, software & systems; office equipment and assets; cleaning and office services; office and building maintenance and repairs; marketing, events and promotional items; professional and consultancy services; and company-wide services and subscriptions.

Key Responsibilities

·  Review Material Requests and Service Requests; clarify specifications, service scope, quantities, locations and required dates.

·  Source suppliers and obtain quotations for requested goods and services.

·  Compare quotations and recommend suitable suppliers, sourcing options and alternatives based on departmental requirements, cost and suitability.

·  Negotiate prices and commercial terms within delegated authority, and identify group purchasing opportunities.

·  Follow up on deliveries and service schedules, resolve issues with suppliers and requestors, and confirm receipt or service completion.

·  Check invoices against purchase orders and delivery or service records; submit supporting documents to Finance.

·  Maintain procurement records, monitor supplier performance and identify opportunities to improve purchasing efficiency and achieve cost savings.

·  Prioritize urgent requests, communicate lead times and escalate delays or approval issues. Follow ethical sourcing practices, protect confidential information and flag procurement risks.

Requirements

·  Minimum 5 years of purchasing or procurement experience in property development, property management, facilities management or a multi-company group is an advantage.

·  Diploma in Procurement, Supply Chain Management, Business Administration or a related discipline or relevant practical experience may also be considered.

·  Good numerical and commercial skills, with the ability to analyze quotations, compare costs and identify differences in supplier offers.

·  Good communication, negotiation, coordination and follow-up skills; able to work with multiple departments and manage competing deadlines.

·  Proficient in Microsoft Excel and other Microsoft Office applications. Experience with ERP or digital approval systems is an advantage. Must be organized, detail-oriented and act with integrity.