Purchaser

SUMMARY OF MAJOR FUNCTIONS

Under general supervision of the Accounting Supervisor, the Purchaser is responsible for managing the procurement of goods and services for the organization, including identifying suppliers, negotiating contracts, and ensuring the timely delivery of products within budgetary constraints. The Purchaser ensures that all purchased goods meet the company's quality standards and align with operational requirements.

DUTIES

• Identify and evaluate potential suppliers and vendors based on price, quality, delivery time, and reliability, conducting vendor evaluations through site visits and analysis to select the best options.
• Maintain relationships with suppliers and negotiate better pricing, payment terms, delivery schedules, and contract details.
• Process purchase orders and manage the ordering cycle, ensuring accuracy in item descriptions, quantities, and delivery dates.
• Evaluate the cost-effectiveness of orders and recommend changes to improve purchasing efficiency.
• Monitor purchasing budgets and ensure adherence to financial constraints.
• Analyze purchasing data and provide reports to management on expenditures, savings, and opportunities for cost reduction.
• Ensure all purchased goods meet company quality standards, and address any issues with suppliers regarding defective products.
• Negotiate prices, terms, and delivery schedules with suppliers to secure the best deals.
• Manage and review contracts and agreements to ensure compliance with company terms and conditions.
• Stay informed about market trends, new products, and emerging suppliers.
• Conduct research to identify new suppliers and competitive prices for goods and services.
• Ensure compliance with company policies, legal requirements, and industry regulations.
• Perform other duties as assigned.

QUALIFICATIONS

Education & Experience

• Bachelor's degree in Business, Supply Chain Management, or a related field; OR
• Two (2) to five (5) years of experience in a purchasing or procurement role.

Knowledge, Skills, and Abilities

Knowledge of:

• Purchasing software, and Microsoft Office applications
• Negotiation practices for achieving favorable, cost-effective terms with suppliers
• Accuracy standards for purchase orders, inventory management, and contract terms

Ability to:

• Negotiate favorable terms with suppliers to achieve cost-effective purchasing
• Demonstrate strong organizational and time-management skills
• Work independently and as part of a team
• Communicate effectively, both verbally and in writing, with internal stakeholders and external suppliers
• Make arithmetical computations quickly and accurately
• Solve problems and adapt to changing priorities
• Act with integrity and a strong sense of accountability
• Build strong relationships with suppliers and internal stakeholders
• Operate standard office equipment, including computers, calculators, and copiers
• Prepare data in the proper format for data entry
• Review and consolidate records from multiple sources and summarize them into reports, abstracts, and other accounting documents
• Analyze data and draw logical conclusions
• Prepare reports and maintain accurate records
• Maintain compliance with each site's budget
• Maintain a professional appearance at all times

PRE-EMPLOYMENT REQUIREMENTS

• Federal Bureau of Investigation fingerprint clearance
• Department of Justice fingerprint clearance
• Negative tuberculosis test
• Pass drug screening test

LICENSES

• Must possess and maintain a valid Driver’s license throughout employment.
• Must be insurable at standard automobile rates and maintain the ability to be insured throughout employment.

PHYSICAL DEMANDS

The following physical characteristics are representative of those that must be met by an employee to successfully and safely perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in the work environment.

• Mobility sufficient to perform the essential functions of this position safely, accurately, and in a timely manner
• Mental acuity to perform the essential functions of this position safely, accurately, and in a timely manner
• Manual skill to appropriately control and manipulate objects, tools, materials, and equipment used on the job, including a telephone and a computer
• Flexibility and strength to reach with hands and arms, bend, and stoop
• Ability to hear and understand speech at normal room levels, in person and via telephone
• Ability to speak in audible tones that others may understand clearly in normal conversation, in person and via telephone
• Ability to see, read, and distinguish colors, with or without vision aids, on computer screens and printed materials including policies, manuals, and reports
• Physical strength and agility to push, pull, squat, twist, turn, and lift and carry bulky objects of up to 10 pounds

Pay: $26.52 per hour

Expected hours: 40.0 per week

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person