Purchaser cum Admin Executive

Key Responsibilities

Purchasing & Procurement

Source, compare and procure materials, products and services for ongoing projects

Liaise with local and overseas suppliers and subcontractors (mainly China) on quotations, specifications, pricing, lead times and delivery

Obtain and evaluate quotations, prepare comparison summaries and recommend suppliers

Issue purchase orders and track orders through to delivery, including follow-up on delays, defects and replacements

Coordinate with forwarders and suppliers on shipping, import documentation and site/warehouse deliveries

Work closely with project managers and site teams to understand project requirements, schedules and material specifications

Maintain supplier database, price records and procurement documentation

Verify supplier invoices against POs and delivery orders before submission to accounts

Administration

Provide general office administration, including filing, document control and record keeping

Prepare and format correspondence, quotations, letters and reports

Support project documentation (e.g. submissions, delivery records, progress claims support)

Assist with HR and payroll-related admin where required

Handle phone calls, emails and day-to-day office matters

Requirements

Diploma or degree in any discipline; Building, Architecture, Engineering or Supply Chain is a plus

Prior experience in purchasing, procurement or admin within construction, architecture, interior design or building materials preferred

Good written and spoken English and Chinese (Mandarin), as the role requires regular communication with suppliers and subcontractors in China

Organised, detail-oriented and able to manage multiple orders and deadlines

Confident negotiator and clear communicator

Proficient in Microsoft Office (Excel, Word, Outlook); WeChat for supplier communication

Team player who takes initiative and is willing to learn

What We Offer

Attractive remuneration, commensurate with experience

Centrally located office with good transport access

Young, supportive team and friendly working environment

Exposure to the full project cycle, from sourcing to site delivery

Strong growth potential as the company expands