Purchasing Admin Assistant

Job Title: Purchasing Admin Assistant

Key Responsibilities:

• Assist in sourcing and purchasing food ingredients, packaging, and other supplies required for production and operations.
• Prepare and process purchase orders accurately and promptly.
• Coordinate with suppliers and vendors to ensure timely delivery of goods.
• Maintain and update purchase records, supplier databases, and inventory levels.
• Monitor stock levels and communicate with the procurement team to reorder supplies when necessary.
• Verify invoices, deliveries, and payments to ensure accuracy.
• Support the procurement team in negotiating prices and terms with suppliers.
• Ensure compliance with food safety standards and company procurement policies. - Assist in inventory reconciliation and stock management.
• Prepare reports on procurement activities, cost analysis, and supplier performance.
• Collaborate with warehouse and production teams to meet operational demands.

Qualifications:

• Associate's or bachelor’s degree in business administration, Food Technology, or related field preferred.
• Prior experience in purchasing, procurement, or supply chain management in the food industry is advantageous.
• Knowledge of food safety standards and industry regulations.
• Proficiency in MS Office (Word, Excel, Outlook) and purchasing software.
• Strong organizational and multitasking skills.
• Good communication and negotiation skills.
• Attention to detail and accuracy in documentation.
• Ability to work under pressure and meet deadlines.
• Familiarity with food industry suppliers and local market trends is a plus.