Purchasing Admin

Job Responsibilities

• Handle day-to-day purchasing and administrative duties.
• Source and obtain quotations from suppliers for goods and services.
• Prepare purchase orders (PO) and process purchasing documents.
• Liaise with suppliers to obtain pricing, product information, availability and delivery schedules.
• Follow up on orders and ensure timely delivery of goods.
• Maintain accurate purchasing records, supplier information and documentation.
• Check invoices, delivery orders and purchase orders for accuracy before submission for payment.
• Monitor stock levels and coordinate with relevant departments on replenishment needs.
• Assist in comparing quotations and negotiating prices with suppliers when required.
• Coordinate with internal departments regarding purchasing requirements and delivery arrangements.
• Maintain proper filing of purchasing and administrative documents.
• Assist with general administrative duties and other ad-hoc tasks as assigned.

Requirements

• Minimum O-Level or Diploma in a relevant field.

• 1–2 years of relevant purchasing or administrative experience preferred.

• Experience with Microsoft Dynamics 365 Business Central will be an advantage.

• Good communication and negotiation skills.

• Detail-oriented, organized, and able to work independently.