Purchasing Admin

Key Responsibilities

• Prepare and issue Purchase Orders (PO) based on approved purchase requests from relevant departments.
• Maintain accurate and well-organized purchasing documents, including invoices, receipts, delivery notes, and other supporting documents.
• Prepare regular purchasing reports, including purchase costs, quantities, and transaction records.
• Monitor and follow up on purchase orders to ensure timely delivery of goods.
• Verify that received goods are in accordance with the approved specifications, samples, quantities, and purchase orders.
• Coordinate with suppliers regarding order status, delivery schedules, and purchasing documentation.
• Prepare and submit payment requests and supporting documents to the Finance team in a timely manner.
• Maintain accurate purchasing records and ensure all purchasing activities are properly documented.
• Coordinate with internal departments and suppliers to resolve any discrepancies related to orders, deliveries, or documentation.

Specific Skills

• Fast Learner: Able to quickly understand and adapt to company systems, software, and purchasing procedures.
• Attention to Detail: Highly accurate and organized in recording, checking, and maintaining purchasing documents and transactions.
• Communication Skills: Able to communicate and coordinate effectively with internal teams and suppliers.
• Time Management: Able to manage multiple purchasing requests and administrative tasks efficiently.
• Fast-Paced Working Ability: Comfortable working under tight deadlines and handling multiple priorities.
• Administrative Skills: Strong ability to organize documents, maintain records, and prepare accurate reports.
• Computer Literacy: Proficient in Microsoft Office, particularly Microsoft Excel, and comfortable learning new systems or applications.

Requirements

• Minimum Diploma (D3) degree in any relevant field.
• 1–3 years of experience as a Purchasing Admin or in a similar purchasing/procurement administrative role.
• Good administrative, documentation, and data management skills.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Detail-oriented, well-organized, and able to work accurately in a fast-paced environment.
• Good communication skills in English, both written and verbal.
• Good communication and coordination skills with internal teams and suppliers.
• Willing to be temporarily assigned to PIK, North Jakarta.
• Willing to be permanently based in Sabang, Central Jakarta once the office/location transition is completed.