Purchasing Admin

• Support Singapore Procurement Team with execution on Order Management, includes Purchase Order (PO) issuance, follow up on PO order confirmation, monitoring delivery commitment and work with suppliers to ensure On- Time delivery on track.
• Provide Purchasing and General administrative support, consists of (A) Non-trade PO issuance, (B) liaising with contractors examples may include buy are not limited to aircon/ electrical/ plumbing repair work and cleaning, and (C) general office admin support examples may include but are not limited to data entry, filing, issuance and replenishment of stationaries, purchasing and replenishment of pantry items.
• Coordinate and monitor end-to-end purchasing process to ensure efficient order tracking, goods receiving and shipment management
• Update Purchasing / Planning on delivery schedules
• Manage purchasing records and inventory level vs PO quantity are tallied with Supplier records
• Work closely with stakeholders and staff to ensuring accurate entry, receiving and replacement are in order
• Support Planner/Buyer on Pull-In, push-out and order cancellation
• Ensure proper supporting documents from Supplier(s) are clear and accurate for Finance payment verification
• Escalates late receiving to Buyer to manage supplier(s) to drive timely delivery of orders
• Escalates to Buyer to resolve discrepancies between purchase Qty and supplier DO
• Coordinate deliveries, and import / Export documents
• Liaise with Freight Forwarder / Transporter for any logistic requirement
• Comply to Sysmac’s Purchasing Policy
• Maintains Supply Chain Key Performance Management Indexes (KPI)
• Ad-hoc duty on sourcing/ RFQ when needed assign by HOD

Job Requirements:

• Diploma in Purchasing or Administration or Business Management or related course
• Minimum 3 years working experience in Production or manufacturing or relevant environment
• PC literate – use of Microsoft (Word, Excel, Power point)
• Knowledge in ERP added advantage
• Able to work well in a team as well as independently
• Process good communication and interpersonal skills
• Proactive and positive attitude
• Self-discipline with good time management