Purchasing Admin

Key Responsibilities

• Quotation Comparison: Compare prices, terms, and delivery lead times from different suppliers.
• PO Issuance: Issue Purchase Orders and Delivery instruction as directed by the Head of Purchase.
• Order Follow-Up: Chase suppliers on pending or delayed orders to avoid constriction downtime.
• Document Matching: Verify and match DO, Invoice and PO details within IFCA for billing accuracy.
• IFCA Data Entry: Key GRN data into the IFCA system routinely.
• Site Coordination: Liaise with site supervisors and project teams to coordinate delivery logistics and delivery schedule.
• Discrepancy Reporting: Flag and report any site delivery shortages, wrong items, Review store weekly document invoice, in order to ensure accuracy.
• Budget Control list: Update Audit checklist frequently, in order to monitor quantity remain within approved budget.
• Admin Support: Handle general paperwork, including scanning, photocopying and systematic filing, assist with general admin duties related to purchasing activities.

Requirement:

• Minimum SPM qualification with 1–2 years of relevant experience in purchasing, procurement, or administrative roles. Fresh graduates with at least a Diploma in a relevant field are also welcome to apply.
• Proficient in Microsoft Office, especially Microsoft Excel and Word.
• Strong attention to detail and accuracy in administrative work and documentation.
• Good communication and interpersonal skills, with the ability to communicate effectively with suppliers, site teams, store, finance, and other departments.
• Able to communicate in multiple languages, both spoken and written, to facilitate effective coordination and verification when required.
• Responsible, proactive, well-organized, and able to work in a team.
• Willing to perform administrative and other purchasing-related duties as assigned by the Purchasing Manager or supervisor.

Benefits & Welfare:

• Allowance
• Sports (Yoga,Futsal,Basketball,Badminton, and etc)
• Medical
• Insurance coverage