Purchasing Admin

Job title: Purchasing Admin
Employment Type: Full-time
Schedule: Monday to Friday (US PST)
Experience: 2–4 years in purchasing, construction administration, or project administration.

✅ Applying to Remote Staff is 100% FREE 
✅ Processing your application is 100% FREE 
✅ We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

• Why choose Remote Staff?
• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

ABOUT OUR CLIENT

Our client is a California-based telecommunications and technology services company specializing in critical low-voltage infrastructure. The company provides consulting, design, project management, construction administration, and integration services across structured cabling, IT, security, access control, and audio visual systems.

ABOUT THE ROLE

We are seeking a detail-oriented Purchasing Admin to support purchasing and project administration activities, particularly for low voltage, telecommunications, AV, security, and related construction projects.

The successful candidate will assist with purchase orders, vendor pricing, order tracking, delivery coordination, purchasing documentation, BOM reconciliation, returns, and invoice discrepancies.

KEY RESPONSIBILITIES

• Process and maintain purchase orders.
• Obtain and coordinate vendor pricing as required.
• Track orders, backorders, and delivery status.
• Communicate with the project team regarding order and delivery updates.
• Coordinate deliveries and related logistics.
• Maintain accurate purchasing and project documentation.
• Reconcile Bills of Materials (BOMs).
• Assist with product returns and RMAs.
• Help resolve invoice discrepancies.
• Coordinate with vendors, suppliers, and internal project teams.
• Maintain organized records of purchasing activities and order status.

REQUIRED EXPERIENCE AND SKILLS

• 2–4 years of experience in purchasing, construction administration, or project administration.
• Strong Excel skills.
• Strong attention to detail and organizational skills.
• Experience processing or coordinating purchase orders.
• Experience communicating with vendors and suppliers.
• Ability to track multiple orders, deliveries, and backorders.
• Strong documentation and administrative skills.
• Ability to work effectively with project teams and vendors.

PREFERRED KNOWLEDGE

Experience or knowledge in any of the following areas is preferred:

• Low voltage
• Telecommunications
• AV equipment and materials
• Security equipment and materials
• Telecommunications equipment and materials
• Construction materials and purchasing

Experience with purchasing, accounting, or project management platforms is also preferred.

IDEAL CANDIDATE

The ideal candidate is organized, detail-oriented, and comfortable managing multiple purchasing activities simultaneously. They should be able to communicate effectively with vendors and project teams while maintaining accurate records and following orders through to delivery and resolution.