Purchasing Admin Manager

Uni-China (Business) Management Ltd. (“the Group”) and its subsidiaries have rooted in Hong Kong for approximately 30 years, being responsible for the operation and management of diverse businesses and adept at creating and maximizing values to the business itself and the society via revitalization projects.

The Group is a conglomerate with around 20 brands, covering diversified business areas which ranges from fresh food, revitalization of fresh markets, supermarket, food and beverage, project management, innovative technology and CRM solutions, integrated marketing to intelligent storage service with automated robotics technology.

Currently, the Group has approximately 1,000 stores locating in Hong Kong with nearly 5,000 employees. With a tailor-made management system, the Group has maintained a leading position in the industry.

Job Summary

The Purchasing Admin Manager is responsible for overseeing purchasing administration activities, supporting the procurement process, ensuring accurate documentation, maintaining supplier records, and coordinating with internal stakeholders to meet purchasing and administrative requirements. This role ensures timely purchasing operations, compliance with company policies, and smooth day-to-day purchasing workflows.

Key Focuses and Responsibilities:

• Manage and coordinate end-to-end purchasing administrationactivities (PO creation, approvals follow-up, documentation, recordkeeping).
• Support procurement teams with vendor onboarding, supplier documentation, and maintaining supplier master data
• Verify and ensure completeness of purchase-related documents (quotations, RFQs/RFPs, PO terms, delivery confirmations, invoices).
• Track purchase requisitions through approvals and ensure timely processing to avoid delays.
• Maintain purchasing dashboards/reports (open POs, pending approvals, delivery status, spend tracking if required).
• Coordinate with suppliers and internal teams to resolve issues related to pricing, lead times, delivery schedules, and documentation.
• Ensure compliance with internal procurement policies, authorization matrix, and budget controls.
• Handle communication related to purchasing administration, including email correspondence and issue tracking.
• Assist in audits by maintaining organized files and ensuring traceability of purchase records.
• Drive process improvements for purchasing administration efficiency and accuracy.
• Support contract-related administration tasks e.g. renewals, amendments, and documentation control
• Train/mentor purchasing admin personnel and ensure adherence to SOPs.

Job Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field (or equivalent experience.
• Proven experience in purchasing administration, procurement support, or operations (typically 3–7 years)
• Strong knowledge of purchasing workflows, PO/invoice processes, and documentation control.
• Experience working with ERP/accounting/procurement systems (e.g., SAP, Oracle, MS Dynamics, NetSuite, or similar).
• Proficiency in MS Excel (reports, tracking, data validation) and document management.

Interested parties, please send your detailed resume, availability, present and expected salary to Human Resources Department by clicking “Apply Now”.

We are an equal opportunity employer and welcome applications from all qualified candidates. All information provided will be solely for recruitment purpose and treated in strict confidence.