Purchasing Admin / Purchasing Coordinator

Job Vacancy: Purchasing Admin / Purchasing Coordinator

We are looking for a responsible and well-organized Purchasing Admin / Purchasing Coordinator to join our team.

Job Responsibilities

• Handle daily purchasing and administrative duties.
• Communicate and coordinate with suppliers in China, mainly through WeChat.
• Request quotations, place purchase orders, and follow up on order status.
• Follow up with China suppliers on pricing, availability, production progress, and delivery schedules.
• Coordinate incoming goods and ensure items are received correctly and on time.
• Check received goods against purchase orders and delivery documents.
• Monitor inventory and stock levels and arrange purchases/replenishment when required.
• Coordinate and prepare materials required for production to ensure smooth production operations.
• Work closely with the production and warehouse teams regarding material requirements.
• Maintain proper purchasing, supplier, stock, and delivery records.
• Assist with other purchasing and administrative duties when required.

Requirements

• Able to read and write Chinese/Mandarin as the position requires frequent communication with suppliers in China via WeChat.
• Able to communicate in English.
• Basic computer skills, including Microsoft Excel and Word.
• Good communication and coordination skills.
• Organized, responsible, and able to follow up on tasks independently.
• Able to manage multiple purchase orders and deliveries.
• Experience in purchasing, inventory, manufacturing, or production coordination is an advantage.
• Candidates without purchasing experience may also be considered if willing to learn.