Purchasing Administrator

Job Responsibilities (Administration / Purchasing Support)

• Prepare customer quotations and assist with tender submissions.
• Demonstrate familiarity with construction material specifications to ensure accurate sourcing and ordering.
• Source and evaluate supplier quotations; negotiate pricing and terms.
• Prepare and issue Purchase Orders (PO) in compliance with company procedures.
• Monitor material orders and follow up on deliveries to meet project timeliness.
• Review and verify supplier invoices against PO and DO to ensure accuracy and compliance.
• Resolve discrepancies related to pricing, quantities, or documentation with suppliers.
• Provide administrative, purchasing & operational support including mailing, scanning and copying, maintaining office supplies for department.
• Maintain accurate data entry and updated records for finance, HR and procurement activities.
• Liaise with local authorities for license and permit applications and handle submissions outside the office as required. (e.g., TNB, KUSEL)
• Any other ad-hoc assignments / tasks assigned by Superior / Management from time to time

Requirements:

• Minimum Diploma or Bachelor’s Degree in Business Administration, Procurement, Supply Chain Management, or related field.
• Knowledgeable about construction materials and their specifications.
• At least 2–3 years of working experience in administration and/or purchasing roles.
• Knowledge of procurement procedures, vendor sourcing, and price negotiation.
• Experience in issuing Purchase Orders (PO), handling invoices, and maintaining proper documentation.
• Strong organizational and time management skills with attention to detail.
• Good communication and negotiation skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and accounting or ERP systems.
• Ability to multitask, work independently, and meet deadlines.
• Responsible, reliable, and able to maintain confidentiality.

Benefits

• Performance bonus
• Increment based on performance
• EPF
• SOCSO
• Annual leave

Ability to commute/relocate:

• Setapak: Reliably commute or planning to relocate before starting work (Required)

Language:

• Bahasa Malaysia (Preferred)
• English (Preferred)