Purchasing Administrator

Part Time Purchasing Administrator Position

20 - 25 hours/week
Food Manufacturing Industry

Help Keep Our Production Running!

We are seeking a highly organised and detail-oriented Purchasing Administrator to support the procurement of dry ingredients and packaging materials across our food manufacturing operations.

Working closely with Production, Warehouse, Planning, Quality, and suppliers, you will play a critical role in ensuring the right ingredients arrive at the right time to support production schedules and customer demand.

This role is ideal for someone with experience in purchasing, inventory administration or supply chain support who enjoys working in a fast-paced environment and thrives on accuracy and organisation.

We will provide ongoing support, training and development.

About Us

We are a growing Australian ingredient manufacturing business specialising in the sourcing, blending, packing, and distribution of high-quality ingredients. Our success is built on strong supplier relationships, operational excellence, and a commitment to delivering quality products to our customers.

Key Responsibilities

Purchasing & Supplier Coordination

• Raise and manage purchase orders for dry ingredients, packaging, and production consumables
• Monitor stock levels and place orders in line with inventory requirements and production forecasts
• Liaise with local and international suppliers regarding availability, lead times, and deliveries
• Follow up outstanding orders and proactively manage supply risks

Inventory & Administration

• Maintain accurate purchasing records and supplier information within the ERP system
• Update pricing, supplier details, product specifications, and purchasing data
• Reconcile purchase orders, invoices, and delivery documentation
• Assist with inventory reporting, stock investigations, and purchasing analysis

Operational Support

• Work closely with Production Planning to ensure ingredient availability for scheduled production runs
• Communicate supply issues, delays, and shortages to relevant stakeholders
• Support continuous improvement initiatives across procurement and inventory processes
• Assist with supplier performance tracking and documentation requirements

About You

You will be a motivated and proactive team member who brings strong administrative skills and commercial awareness.

Essential

• Previous experience in Purchasing Administration, Procurement, Supply Chain, Inventory Control, or a similar role
• Strong computer skills, particularly Microsoft Excel and ERP - Microsoft Dynamics systems
• Excellent attention to detail and data accuracy
• Strong organisational and time-management abilities
• Ability to build effective working relationships with suppliers and internal stakeholders
• High level of communication skills and problem-solving capability
• Strong team working skills

Desirable

• Experience in food manufacturing or ingredient procurement
• Understanding of inventory management principles
• Exposure to supplier management and purchasing processes
• Experience working with dry ingredients, packaging materials, or production scheduling environments

Our Values

We are looking for someone who demonstrates our values every day:

Safety – We prioritise Safety
Team – We are One Team
Integrity – We do what is right - even when no one is watching
Care – We support our people, customers, and communities
Customer – We put our Customers first

Apply Now

If you are an organised purchasing administrator with a passion for procurement and supply chain operations, we'd love to hear from you. Submit your resume and a brief cover letter outlining your experience and availability.