Purchasing Administrator

Purchasing Administrator

Permanent | Full-time | Manufacturing

The opportunity

We are looking for an organised, proactive Purchasing Administrator to join our team and provide essential day to day support to our busy purchasing function. Working closely with the Procurement Manager, you will play an important role in ensuring purchase orders are processed accurately, suppliers are kept informed, deliveries are progressed and purchasing records are maintained efficiently. Your support will help keep purchasing activities running smoothly and ensure the wider manufacturing operation has the information and support it needs.

This is a varied, hands on administrative role within a busy manufacturing business, offering the opportunity to develop your purchasing knowledge and build strong working relationships with suppliers and colleagues across the business.

While purchasing administration will be your main responsibility, you will also provide flexible support to sales order processing and reception during busy periods and staff absence.

Key responsibilities

• Raise and process purchase orders, ensuring information is accurate and up to date.
• Liaise with suppliers regarding orders, prices, delivery dates and routine queries, following up outstanding orders and escalating issues when necessary.
• Maintain supplier details, purchasing spreadsheets and records using Microsoft Excel and other office systems.
• Provide administrative and reporting support to the Procurement Manager, including maintaining supplier documentation.
• Assist with chasing proforma payments and liaising with the accounts team.
• Provide cover for sales order processing using Lantek, ensuring customer orders are processed accurately and queries are dealt with promptly.
• Provide reception cover when required, answering telephone calls and handling routine customer and supplier enquiries.
• Undertake general administration and data entry, supporting the wider administration team as business needs require.

About you

We are looking for someone who is organised, reliable and takes pride in completing work accurately. You will be comfortable managing competing priorities, communicating professionally with suppliers and colleagues, and taking ownership of routine administrative tasks.

Ideally, you will have:

• Previous experience in purchasing, procurement or a similar administrative role.
• Good working knowledge of Microsoft Excel, Outlook and other Microsoft Office applications.
• Strong attention to detail and accurate data entry skills.
• Confident written and verbal communication skills.
• A practical, flexible approach and the ability to work effectively as part of a team.
• The confidence to follow up outstanding orders and queries and escalate issues when appropriate.
• Experience within a manufacturing or engineering environment would be advantageous.
• Knowledge of purchasing or order processing systems would also be beneficial, although training can be provided where appropriate.

What we offer

• A permanent position, subject to a probationary period.
• The opportunity to work closely with and support the Procurement Manager.
• A varied role with a clear focus on purchasing administration.
• The opportunity to develop your purchasing and procurement knowledge.
• The chance to make a valuable contribution to the smooth running of our manufacturing operation.

If you are an organised administrator where your attention to detail, communication skills and ability to get things done will make a real difference, we would welcome your application to [email protected]