Purchasing Administrator

We are looking for a detail-oriented, organised Purchasing Administrator to join our purchasing team, reporting to the Purchasing Admin Team Leader. You will help the department run efficiently by managing rebates and price protection, tracking supplier orders, and keeping communication clear between purchasers, suppliers and internal teams.

This is a full-time, office-based position (Monday–Friday, 09:00 – 17:30 with a 1-hour lunch) at our head office in Enterprise Park, Middlebrook, Horwich, Bolton (BL6 6PE). Applicants should live within commuting distance or be willing to relocate.

Key Responsibilities

Rebate and Price Protection

• Log and maintain accurate records of rebates and price protection claims.
• Submit claims on time to get the full value available to the business.
• Work with purchasers and vendors to understand rebate terms and conditions.
• Verify and reconcile rebates and payments, and resolve any discrepancies.

Order Management

• Track outstanding purchase orders with the purchasing team and chase them where needed.
• Communicate with suppliers to confirm delivery dates and make sure products arrive on time.
• Monitor order status and raise issues early when delivery timelines are at risk.
• Help resolve discrepancies on purchase orders, deliveries and supplier invoices.

Skills and Experience

• Strong attention to detail and good organisational skills.
• Clear, professional written and verbal communication with internal teams and external vendors.
• Confident using Excel (e.g. VLOOKUP/XLOOKUP, pivot tables) and ERP or purchasing systems.
• Able to manage competing priorities and meet deadlines in a fast-paced environment.
• Works independently and takes ownership of tasks through to completion.
• Experience in purchasing, supply chain or finance administration is desirable.

The Package

• A competitive salary with a performance-based commission/bonus structure
• Employee discount on products
• Structured personal development and appraisal plan
• Up to 33 days annual leave
• Pro-Fit personal training and nutrition advice
• Wellbeing plan delivered by Changing Minds UK
• Workplace pension contribution
• Funded social events
• Free on-site parking

As this is not a remote role, we ask for applicants within commuting distance to our Bolton, Scan HQ. We are not looking to work with any recruitment agencies at this time