Purchasing Agent

The Purchasing Agent role supports the sourcing and purchasing of assigned commodities and services under the guidance of senior team members. This position assists with day-to-day procurement activities such as gathering requirements, obtaining supplier quotes, processing purchase orders, and tracking deliveries. The role contributes to ensuring timely and cost-effective procurement in support of project execution and business operations.

DUTIES

• Support compliance with procurement policies, standards, and procedures

• Assist in the preparation and execution of RFQs/RFPs

• Gather and organize supplier quotes and supporting documentation

• Review purchase requisitions for completeness and accuracy

• Support supplier identification and onboarding efforts

• Assist in evaluating supplier proposals and comparisons

• Create and process purchase orders in ERP system

• Track orders, delivery status, and assist with expediting as needed

• Maintain communication with suppliers for routine updates

• Support internal coordination with project teams, engineering, and operations

• Assist with resolving basic discrepancies, invoice issues, and order changes

• Maintain accurate purchasing records and documentation

• Perform other duties as assigned

QUALIFICATIONS

• Bachelor's Degree in Business or related field preferred

• 0–2 years of relevant experience in supply chain, procurement, or administrative support roles

• Internship or co-op experience in a related field is a plus

• Exposure to an ERP system (such as SAP, Oracle, or similar) or other business systems is a plus

• Experience working in a team-oriented environment in a professional or academic setting

• Experience managing multiple tasks, deadlines, or deliverables (academic or professional)

• Basic experience working with vendors, customers, or internal stakeholders preferred

• Basic understanding of purchasing or supply chain concepts

• Strong written and verbal communication skills

• Ability to follow processes and work with guidance

• Strong attention to detail and organizational skills

• Ability to manage multiple tasks and meet deadlines

• Basic proficiency in Microsoft Office and willingness to learn ERP systems

• Ability to collaborate effectively with team members